Job Description

Program Administrator

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM's impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba's Top Employers and one of Canada's Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

A Program Administrator provides administrative services related to the educational activities in the Department/Program at the University of Manitoba. The PA works in collaboration with the Program Director(s) to support Department/Programs who provide teaching to all internal trainees and/or external trainees rotating through the Department/Program. This includes but is not limited to, the trainee selection/recruitment process (CaRMS), the accreditation process, committee support, trainee-teaching activities, maintenance of trainee files, resident support, scheduling and administrative support to the Postgraduate Director(s). In some cases, depending on experience and negotiated job description, the Program Administrator assumes a greater role than strictly administrative services and may be involved in managing and/or coordinating educational activities. The Brandon Satellite Program is one of the most complex in the Rady Faculty of Health Sciences, given that its administration is located in Brandon, requires interaction with multiple residency streams and departments in Winnipeg and Brandon.

The qualifications and experience we're looking for:

THIS POSITION IS LOCATED IN BRANDON, MANITOBA

Completion of formal training program in a related discipline from a recognized institute required. Four (4) years' experience or an acceptable equivalent combination of education and experience may be considered. Experience working in a postgraduate medical training setting and experience with UofM policies and procedures preferred. Knowledge of the health system and previous experience in health system preferred. Scheduling large numbers of students or staff and rotational schedules across multiple program and functional areas with close attention to detail. Working independently with a strong initiative to complete and follow up on tasks. Scheduling large volumes of meetings, other events or interviews at once. An acceptable equivalent combination of education and experience may be considered. Must be able to interact with people from diverse backgrounds in a calm, courteous, and effective manner is required. Must be able to exercise tact and discretion and tactfully navigate situations of conflict is required. Must have excellent problem-solving skills and take initiative in this regard is required. Strong organizational, analytical, and interpersonal skills are required. Must be able to work effectively with support staff at all levels within the College of Medicine, with professional medical staff and students at undergraduate and postgraduate levels is required. Must be thorough, accurate, and have a high level of attention to detail is required. Strong verbal and written communication skills are required. An ability to exercise sound judgment is required. Must be able to provide quality communication to professional staff in a courteous, patient manner is required. Must be able to analyze problems, identify key information and issues, and effectively resolve them is required. Must be able to work effectively independently as well as part of a team environment is required. Must be able to work under pressure and higher level of organization is required. Must be able to work a flexible schedule including early morning meetings, evening and weekend events as required. Intermediate knowledge of computer software applications including the Microsoft Office Suite is required. Ability to manage highly confidential information is required. Satisfactory work record, including satisfactory attendance and punctuality, is required.

Why the University of Manitoba?

Along with being one of Manitoba's top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

Comprehensive group benefits and pension plan. Competitive vacation time. Employee and Family Assistance Program. A full spectrum of professional development opportunities.
Apply today through the University of Manitoba's recruitment site, UM Careers:

Closing Date: November 14, 2025

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

Job Type: Full-time

Pay: $48,448.40-$66,226.20 per year

Work Location: In person