Job Description

About Bow Valley CollegeBow Valley College is the largest college in the Calgary area, with over 15,000 students. We open doors to in-demand jobs across Canada. Our graduates contribute to the economy and community through careers in business, entertainment arts, technology, health care, social services, and more. We are proud to be named one of Albertaxe2x80x99s Top 80 employers and one of Canadaxe2x80x99s Top 50 research colleges. Our innovative applied research, focused on health and health technology, educational technology, and social innovation, is helping shape the future of college education. Learn more about the opportunities we create for students, employees, and our province at .Position SummaryAs a vital member of the School of Health and Wellness team, the Program Administrator - Allied Health is responsible for scheduling and enrollment, timesheets and onboarding, and administrative and program support to Associate Deans, Program Chairs, faculty and learners within Allied Health.This is a full-time, temporary position until July 2026.Position responsibilities and accountabilities include but are not limited to:

• Monitoring and reviewing enrolment data to determine the number of course sections and capacities to be offered each term.
• Coordinating the tracking of student enrolment, registration, and graduation information through the SIS to provide pertinent information regarding student progress, program growth and/or program expansions including course waitlists and low enrollment list.
• Working closely with Scheduling to ensure booking of rooms that meets the specified needs of each offering and event planning (classroom size, appropriate technology, etc).
• Collaborating and coordinating data from specialized College systems as appropriate (scheduling and student information systems) to support the scheduling for Allied Health programs.
• Reviewing all timesheets for accuracy prior to supervisory signature and submission.
• Drafting or sending routine correspondence program documents, email announcements and/or format correspondence and reports.
• Utilizing Brightspace D2L to set up and support new instructors, add course offering information, input schedules and grades where applicable, and manage exam dates.
• Creating agendas and taking minutes for School meetings, as required.
• Coordinating or assisting in various projects, marketing activities, presentations, workshops, etc.
• Responding to learner queries, providing information and clarification through telephone, email and/or face-to face; coordinating learner/staff liaison meetings.
• Processing learner forms including course changes, withdrawals, mark changes, extensions, transfers, and course completion and/or termination paperwork; maintains filing system.
• Assisting in scheduling learner testing and invigilating testing as required.
• Assisting in providing relief for the department Receptionist, as required and scheduled.
• Participating in cross-training with other support staff to become familiar with other programs and positions.

Qualifications:

• 2 years of directly related experience
• Diploma in Office Administration or related field
• An equivalent combination of directly related education and experience may be considered
• Customer service experience.
• Analytical reasoning and critical thinking skills
• Problem solving skills and the ability to investigate and analyze information, draw conclusions and devise and implement solutions
• Experience in document preparation, word processing, and file management.
• Experience working in a busy office
• Sound knowledge of student information systems is preferred
• Knowledge of scheduling and timetable practices is preferred
• Computer experience including MS Office and online learner platforms (i.e., MS Teams, Unit4, Brightspace D2L) is preferred.

If your education was received internationally we will require you obtain an international education assessment through , , or one of the other nationally designated organizations upon hireClosing Date: January 8, 2025This opening is a temporary AUPE position for the Calgary campus of Bow Valley College. Please note all successful candidates will be required to provide copies of government issued identification and proof of educational qualifications upon hire and may be required to provide an enhanced police information check.Diversity and Inclusion CommitmentBow Valley College is strongly committed to fostering diversity and inclusion within our community. We welcome applications from qualified candidates who would contribute to the further diversification of our employees including, but not limited to, visible minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation or gender identity.

Bow Valley College