Competition # : 46981
Department: Service Nova Scotia
Location: HALIFAX
Type of Employment: Permanent
Union Status: NSGEU - NSPG
Closing Date: 06-Oct-25 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
Procurement is a division of the Department of Service Nova Scotia (SNS) responsible for managing major purchases across departments, agencies, boards, and commissions, addressing their complex business needs. We ensure a transparent, competitive purchasing process that maximizes value while supporting environmental, economic, and societal goals. Our team provides the expertise needed to guide the government in finding creative, sustainable procurement solutions.
Procurement is evolving as both a function and a profession. Our vision is to lead government procurement service delivery through innovative approaches that achieve:
Responsible management of public resources
A clear focus on client needs
Optimized sourcing solutions
Transparency, compliance, and sustainability in all actions
What is Public Procurement
Public Procurement refers to the process of identifying needs, sourcing products or services, conducting market research, and negotiating contracts, all while adhering to trade agreement obligations and internal procedures.
The goal of public procurement is to explore market opportunities and implement sourcing strategies that provide the best possible outcomes for the organization, its stakeholders, and Nova Scotia as a whole. SNS Clinical Procurement offers expertise and guidance to help clients, particularly Nova Scotia Health, find creative and sustainable solutions for complex business needs.
About Our Opportunity
Reporting to the Category Manager, the Junior Procurement Specialist is responsible for overseeing the procurement process for lower-risk and less complex Procurement and Contract Management activities. This role provides advice and consultation on strategic sourcing methods, procurement best practices, and the progress of sourcing performance.
Primary Accountabilities
Ensure compliance with policies, regulations, and trade agreements.
Draft amendments and contract extensions.
Draft and negotiate contracts.
Collaborate with multi stakeholder departments to clarify and define specifications.
Facilitate meetings and decision points through MS Teams or in person
Summarize meeting outcomes, track decisions, and follow up on action items.
Conduct cost and savings analysis.
Additional Responsibilities:
Assist in drafting solicitation documents.
Schedule meetings and take minutes.
Maintain accurate records and documentation across various systems and reports.
Other related duties as assigned
Qualifications and Experience
To succeed in this role, you will need a bachelor's degree and at least 1 year of relevant experience in procurement, or an equivalent combination of education and experience.
Relevant experience includes:
Project management
Leading end-to-end RFX processes
Contract drafting and negotiation
Strategic sourcing
You should also possess the following skills or relevant work experience:
Strong interpersonal and creative problem-solving skills, with the ability to provide diplomatic advice and guidance to senior management. Able to effectively handle and resolve vendor and client complaints or inquiries.
Proven ability to identify, manage, and reduce risks or disputes, including those that could lead to legal issues or damage trust in the procurement process.
Flexibility and adaptability to quickly adjust to changing situations and environments.
Excellent time management and organizational abilities.
Proficiency in Microsoft Office, particularly Excel and Word and Teams.
Experience in organizing and facilitating meetings with stakeholders and vendors, both in-person and virtually.
The following will be considered assets:
Completion or partial completion of certifications/training such as PMAC, PSPP, SCMA, and PMP
Experience in a clinical procurement environment
Experience in public procurement
Familiarity with SAP (procurement modules) and SAP Ariba
Experience with market sounding
Experience in data analytics
We may assess these qualifications and competencies through various methods, including written exams, standardized tests, oral presentations, interviews, and reference checks.
Equivalency
An equivalent combination of education, training, and experience will be considered. Applicants who wish to claim equivalency must clearly demonstrate how their qualifications meet the requirements in their application.
Equivalencies may include:
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