Job Description

Overview:

We are looking for a highly organized and detail-oriented

Production Coordinator

to support and manage the end-to-end production process. This role will ensure accuracy, timeliness, and quality across all production activities while maintaining strong communication with vendors, sales, logistics, and internal teams.

Key Responsibilities:

Order Placement & Accuracy

Place vendor orders within 24 hours of costing approval. Verify that company purchase orders (POs) align with customer POs and internal production sheets.

Production Preparation & Documentation

Prepare and share trims, finishing sheets, and production details with vendors. Maintain accurate and up-to-date production sheets.

Communication & Coordination

Communicate production status, timelines, and updates with sales, vendors, logistics, and customers.

WIP (Work-in-Progress) Oversight

Hold regular WIP meetings with vendors to monitor progress. Provide sales team with WIP updates twice weekly.

Trims & Quality Control

Verify trims and finishing details before proceeding. Review QC reports, shipment details, and samples to ensure on-time delivery.

Customer & Vendor Management

Act as the primary point of contact for customer needs and inquiries.

Logistics & Routing

Provide timely and accurate routing details to logistics/routing manager for smooth shipment coordination.

Final Review & Revisions

Double-check all PO details after placement. Manage PO price revisions/resubmissions in company systems.

Invoicing & File Closure

Ensure prompt and accurate invoicing. Oversee complete file closure, including documentation and currency verification for international transactions.

Risk & Issue Management

Prevent chargebacks by checking reports and vendor details thoroughly. Resolve production issues quickly and effectively with vendors and internal teams.

Qualifications:

Strong organizational and multitasking skills with attention to detail. Excellent communication skills. Experience in production coordination, supply chain, or a related role preferred. Comfortable working with deadlines and resolving issues proactively. Proficiency with order management systems and Microsoft Office/Google Workspace tools.
Job Types: Full-time, Permanent

Pay: $40,000.00-$45,000.00 per year

Benefits:

Extended health care On-site parking
Work Location: In person