Job Description

Position Overview:

We are seeking a highly organized, proactive

Project Coordinator

to support and manage the flow of our video production projects at AnchorView Media. This role is central to keeping projects on track--from pre-production planning and scheduling, to coordination on shoot days, to tracking deliverables through post-production.

The ideal candidate is detail-oriented, confident with communication, and thrives in a fast-paced, creative environment. You'll be the operations backbone that helps our creative team stay focused on doing their best work.

Key Responsibilities

Project & Production Coordination

Coordinate timelines, milestones, and deliverables across multiple video projects Build and maintain project schedules, including pre-production, production, and post-production phases Coordinate shoot days: confirm locations, call times, crew, talent, and logistics Assist in preparing call sheets, release forms, shot lists, and production schedules Track project progress and deadlines using project management tools (e.g., Notion, Milanote, etc.) Support department leads (producer, director, editor) by tracking action items and ensuring nothing falls through the cracks
Communication & Client Coordination

Act as a professional point of contact for clients, contractors, and partners Schedule client meetings, discovery calls, and video review sessions Coordinate feedback cycles and ensure client notes are clearly documented and relayed to the team Maintain clear, timely communication with crew and vendors regarding schedules, expectations, and project status
Logistics, Vendors & Resources

Coordinate vendor services such as gear rentals, travel, catering, and accommodations Help manage production logistics: location confirmations, permits (when applicable), parking, and access details Maintain and update inventory of production materials and equipment tracking (as needed)
Administrative & Documentation Support

Manage calendars for key team members and align availability with project timelines Prepare and format project documents, proposals, and production paperwork Maintain organized digital filing systems for projects, assets, releases, and documentation Assist with onboarding documentation and basic HR-related organization for contractors and new collaborators
Financial & Budget Support

Assist with tracking project-related expenses and maintaining budget documentation Process invoices, petty cash reimbursements, mileage logs, and expense reports Help assemble simple cost summaries or budget recaps for internal use
Marketing & Media Support (as needed)

Help organize and track company media assets, including project reels, photos, and portfolio pieces Assist with gathering content and updates for the company website and social media when required
Required Skills & Qualifications

1-3 years experience in

project coordination, production coordination, or administrative support

(creative/production environment is a plus) Strong organizational and time management skills; comfortable managing multiple projects at once Excellent verbal and written communication skills Proficient with Microsoft Office and/or Google Workspace Familiarity with project management platforms (e.g., Notion, Milanote, Asana, etc.) Ability to multitask and prioritize in a deadline-driven environment Comfortable working with creative personalities and shifting priorities
Preferred (But Not Required) Experience

Knowledge of video production terminology and basic production workflows Experience working in a media, agency, or entertainment setting Familiarity with Adobe Creative Suite and/or Adobe Premiere Pro Comfort reviewing rough cuts, timelines, or simple creative assets is an asset
Personal Attributes

Reliable, self-directed, and highly accountable Detail-oriented with strong follow-through and a bias toward action Friendly, professional, and collaborative in all communication Calm under pressure and solutions-focused, especially around deadlines and shoot days Genuine interest or passion for film, media, or content creation
Work Environment

Hybrid or remote work depending on project needs Occasional availability required during production days, evenings, or tight deadlines Fast-paced, creative, and collaborative team culture
How to Apply

Please submit your resume and a short message introducing yourself and outlining your relevant coordination or production experience. If you've supported video, creative, or media projects, feel free to include examples or brief descriptions.

Submit applications to:

Logan@videoproductionhalifax.ca

Job Type: Full-time

Pay: $50,000.00-$80,000.00 per year

Benefits:

Mileage reimbursement Work from home
Work Location: Hybrid remote in Halifax, NS B3L 2M8