Job Description

Job Summary:

Encore Master Builder, a leading residential home builder, is seeking a highly organized and detail-oriented Production Administrator to join our team. This pivotal role bridges the gap between sales, pre-construction, and construction operations. The Production Administrator ensures the seamless preparation, organization, and flow of project files and communications from the initial sales agreement through to jobsite execution. This role requires a proactive professional who is comfortable working in a fast-paced environment and who thrives on ensuring details are correct, deadlines are met, and teams are supported.

Key Responsibilities?:

Document Management

Create and file client and production docs into BuilderTrend and Microsoft 365 systems Maintain version control and secure document storage using Microsoft OneDrive Support construction managers with documentation, material tracking, and service work orders Initiate and follow through with document procurement for the house permit files

Scheduling

Pre-construction approvals (architectural, municipal, client selections) Permit process filing Monitor current production schedules pre and post construction Ensure timely handoff of sales files to drafting, estimating, and production teams

Communication

Manage internal communication and task delegation related to sales file updates Coordinate option addenda, change orders, and pricing updates in BuilderTrend Serve as a communication bridge between office teams and site supervisors

Qualifications?:

2+ years of experience in construction administration, project coordination, or related field Strong organizational skills with the ability to manage multiple tasks simultaneously Excellent written and verbal communication skills Proficiency with Microsoft 365 (Teams, Outlook, OneDrive, Excel, Word) Experience with BuilderTrend or similar construction/project management software Familiarity with residential construction processes and terminology is a strong asset

Personal Attributes?:

High attention to detail and accuracy Positive attitude and solution-focused mindset Able to work independently and collaboratively Comfortable managing deadlines and adapting to shifting priorities Discrete and professional when handling confidential client and project information

Why Join Us?

Encore Master Builder is proud of its 40-year legacy of building quality homes. We offer a supportive team environment, opportunities for growth, and the chance to be a key part of the construction process from the inside out. If you take pride in keeping things organized and running smoothly, we want to hear from you.

Job Type: Full-time

Pay: $50,000.00-$70,000.00 per year

Benefits:

Casual dress Company events Dental care Extended health care Life insurance On-site parking Paid time off Vision care
Work Location: In person

Application deadline: 2025-08-22
Expected start date: 2025-09-15