Job Description

JOB INFORMATION
Requisition ID: 7675
Number of Vacancies: 1
Department: Procurement and Category Management (20000714) - Operating Procurement (30000512)
Salary Information: $80,189.20 - $100,245.60
Pay Scale Group: 08SA (CAN/S/J/08SA)
Employment Type: Regular
Weekly Hours: 35 Off Days: Saturdays & Sundays Shift: Day
Posted On: August 14, 2023
Last Day to Apply: August 18, 2023
Reports to: Category Manager

The Toronto Transit Commission (TTC) is North America\'s third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC\'s vision is to be a transit system that makes Toronto proud. The TTC\'s recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy."

General Accountability

Conducts activities associated with the procurement of specific goods/services at the lowest possible price, consistent with the specified quality in the required time; performs procurement activities according to TTC policies, departmental procedures/guidelines, industry practice and professional standards; provides expertise in handling complex contracts for major commodities, services and consultant type contracts (i.e., electricity, diesel fuel, natural gas, advertising, information technology requirements, human resources, legal, etc.).

Key Job Functions

• Responsible for the procurement of goods and services necessary for the TTC\'s operations at the lowest possible cost consistent with the specified quality in the required time.
• Liaise with user departments, vendors and other transit organizations to provide guidance and advice regarding commercial, financial and contractual matters.
• Prepare competitive tender/proposals for goods and services, development of evaluation criteria for proposals, evaluations of commercial submissions and recommendations for contract awards.
• Prepare and issue contract documents for the procurement of goods and services, standard letters, purchase orders and procurement tender/proposal documents.
• Prepare responses to and correspondence with contractors and consultants regarding contractual and commercial matters.
• Review the client\'s scope of work, specifications and requirements to ensure that prerequisites have been provided (e.g., budget/project approval, estimate, schedule, technical details, etc.).
• Locate and develop alternate sources of supply for goods and services, particularly for single source items to increase competition and reduce costs of goods/service purchased.
• Contribute to reports, briefing notes or status updates on diverse matters relating to the section\'s activities such as procurement, contract administration, inventory control, inspection visits, or projects.
• Promotes a respectful work and service environment that supports diversity, inclusion, and is free from harassment and discrimination. Provides leadership in the development and implementation of inclusive and accessible policies, programs and/or services for employees and customers in accordance with TTC\'s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC\'s policies.
• Candidate will be required to participate in the TTC\'s Customer Service Ambassador Program.

Skills

Plan and organize activities / projects to meet section and organizational goals

Apply analytical skills

Communicate in a variety of mediums

Audit systems, processes, and products

Use office technology, software and applications

Education and Experience

• Completion of a post secondary college diploma or university degree in a relevant field or a combination of education, training and experience deemed to be equivalent.
• Accreditation as a Supply Chain Management Professional (SCMP), or similar designation, considered an asset

Additional Requirements

• Experience and in-depth knowledge of; contract and tendering law, purchasing, sales (of surplus assets, scrap material, etc.), contract administration principles, the procurement process and related tender/proposal evaluation and award activities as well as experience preparing related documentation
• Experience in using techniques for negotiating and expediting goods/services contracts; and knowledge of sources of supply, current prices for goods/services and related market trends
• Knowledge of freight and customs services related to procurement; and familiarity with materials management practices and large computer-based materials management systems
• Must be proficient in the use of a PC and software/applications related to the work (Microsoft Excel and Word, and materials management software such as IFS, SAP, Oracle, BPCS, MAPICS or other similar ERP software)
• Must have or rapidly acquire sound knowledge of relevant TTC Policies
• Must have well-developed organizational, administrative, interpersonal, analytical, problem solving, and presentation skills
• Sound judgement and highly developed reading comprehension and written communication skills are essential
• Valid non-probationary Class \xe2\x80\x9cG\xe2\x80\x9d driver\'s license and use of a personal vehicle for visits to vendors and TTC properties

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQ(IA+) community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.

The TTC\'s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.

We thank all applicants for their interest but advise only those selected for an interview will be contacted.

Toronto Transit Commission