Job Description

Job Title
Procurement Business Specialist
Job Type
Limited Term
Union
MRSA
Position Classification
SAD08 Administrative Services VIII
Salary Grade
$64,264.20 - $81,299.40
FT or PT
Full-time
Hybrid Work
This position is eligible
Position End Date (if applicable)
9/1/2027
Location
MRU Main Campus - Calgary, AB T3E 6K6 CA (Primary)
About this Position
About the Department
Procurement Services, a department within Finance and Commercial Operations, is responsible to manage, administer and coordinate supplier purchases and agreements relating to goods, services, furniture, equipment, capital construction and renovations for all university faculties, departments and research initiatives.
Procurement Services ensures that procurement activity is conducted in a fair, equitable and transparent process to provide the best overall value to the University. It also ensures compliance with University policies, public sector legislative requirements, competitive bidding laws and trade agreements.
About the Role
Mount Royal University is seeking a Procurement Business Specialist to join our Group, located at our Lincoln Park Campus.
Reporting to the Manager of Procurement Services, the Procurement Business Specialist provides procurement services for a wide variety of capital equipment, goods and services and construction services as required by the University. The Procurement Business Specialist is the primary contact for questions relating to purchase orders and procurement methods from departments within the University and external Suppliers. The incumbent must be knowledgeable about the Canadian Free Trade Agreement (CFTA), the New West Partnership Agreement (NWPTA), MRU's Institutional Policies, and Competitive Bidding Law.
Responsibilities

• Clear understanding of public procurement procedures.
• Act and represent MRU Procurement Services as the first line of contact for internal users providing advice on the sourcing process, MRU standards, policy, etc.
• Source and identify suppliers for goods and services.
• Process purchase orders and change orders in the system and uses P-Card, as required.
• Negotiate terms with suppliers such as price, deadlines, expectations, etc.
• Work with suppliers and internal users to resolve any discrepancies in shipping, backorders, returns, invoicing, etc.
• Act as a back-up to the Procurement Business Partner for competitive bidding processes.
• Ensure competitive bidding processes are open, fair and transparent.
• Work with stakeholders and external consultants in the issuance of competitive bidding packages.
• Post and manage competitive bidding processes on an electronic tendering platform which includes answering inquiries, issuing addendums and post-clarification, etc.
• Main contact for ERP system training, development of tools, upgrade and testing.
• Manage and monitor University-wide contracts and manages Blanket Order and WCB/Insurance Programs.
• Set up priorities to ensure smooth flow of delivery of goods and services for the University.
• Work and act as a team member with all Procurement Services staff.

Qualifications

• 3-4 year Business Degree (B.A.) or equivalent is required.
• Minimum of 5 - 8 years of progressive industry working experience.
• A combination of experience and post-secondary education will also be considered.
• Previous experience in a Post-Secondary or Public Institution would be an asset.
• Understanding and experience in the public sector competitive bidding process is considered an asset.
• Progress towards obtaining a certificate from the Supply Chain Management Association or equivalent would be an asset.
• Familiarity with E-Tendering Tools (i.e. - EUNA and APC).
• Working knowledge of competitive bidding law (CETA, NWPTA, CFTA) and contractual terms and conditions.
• Industry leading ERP and or Banner Application Experience would be an asset.
• Must have strong and effective communication (oral and written) skills due to the nature of working closely and effectively with internal and external stakeholders and suppliers.
• Intermediate analytical and effective problem-solving skills.
• Intermediate contract negotiation skills.
• Proven ability to multi-task and efficiently respond to changing priorities.
• Self-motivated and personable individual.
• Exceptional organizational and time-management skills; ability to meet deadlines.

Closing Date: December 10, 2025
A cover letter and resume should be submitted in one .pdf formatted document. Please title your .pdf document as follows: [Last Name], [Requisition Number].pdf (ex. Smith, Coordinator, 999999.pdf)
We encourage all qualified applicants to apply, however, Canadian citizens, permanent residents and others currently legally authorized to work in Canada will be given priority. Please note only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page.
If you require accommodation to participate in the recruitment process, please notify and we will work together on your accommodation request.
About MRU
Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. A student-focused undergraduate university built on teaching excellence, Mount Royal University is known for our top-calibre programs, high-quality teaching and learning experience, robust delivery of liberal education, scholarly teaching, experiential learning and undergraduate research. MRU serves approximately 15,782 students, including 11,752 full-time and 4,030 part-time learners. MRU offers 13 bachelor's degrees encompassing 37 majors across faculties such as Arts, Business, Communications, Health, Community & Education, and Science & Technology. With over 74% of its student body drawn from the local area, Mount Royal University primarily serves Calgary and its surrounding region. MRU is a diverse yet close community with over 1,800 employees. Mount Royal provides employees the support they need to lead and advance institutional goals. Learn more about MRU's and .
What We Offer
Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions. At MRU, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.
Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. MRU offers a competitive total compensation package including learning/training paid by employer, paid vacation, winter holiday closure, personal days and a free membership in our fully equipped recreation centre. Positions over six months may also be eligible for health and dental benefits, pension, health and personal spending accounts, and disability benefits.
Our campus offers the convenience of a full medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, fitness classes, climbing, aquatics, sports, tournaments and certifications for students, employees and the public.

Skills Required