Job Description

About the Role

McRae Law is seeking a Practice Manager - Legal Projects to support our Managing Partner and oversee internal operations in a modern, remote-first law firm. You will coordinate legal projects, manage contractor workflows, and ensure operational excellence. This is not a traditional paralegal role--we operate more like a legal consultancy and are looking for someone who thrives on systems, discretion, and initiative.

You will be trusted to manage key administrative, operational, and project tasks, with room to grow into leadership of operations, systems, or staff. Occasional in-person meetings in Ottawa are expected.

Key Responsibilities

Legal Project Management & Support

Coordinate timelines, tasks, and file organization using Clio and MS Teams Compile and proofread client documents; support internal reporting and research tracking Take meeting notes and manage document preparation in MS 365 and Adobe
Office Operations & Contractor Oversight

Lead day-to-day remote admin: scheduling, travel, compliance tracking, and issue resolution Manage contractors and vendors: oversee contracts, track invoices, and ensure deliverables Liaise with IT/finance providers; supervise non-legal contractors when needed
Systems & Process Leadership

Maintain and improve internal admin processes and policies Support team training, documentation, and online collaboration via SharePoint/Teams
Business Development & Communications

Assist with RFP responses, outreach planning, social media, and website updates Support presentations and legal training event logistics (digital and in-person)
Professionalism & Flexibility

Work independently, meet deadlines, and handle occasional urgent or after-hours needs Contribute to a positive, trust-based team culture

What We're Looking For

Required

5+ years' experience in legal, government, not-for-profit, or consulting settings Bachelor's degree or paralegal/legal admin diploma Excellent organization, writing, communication, and time management skills Advanced proficiency with Apple, MS 365 (Teams, SharePoint), Adobe Acrobat, and Clio Experience managing teams, vendors, or contractors Prudent discretion, sound judgment, and remote work discipline
Preferred

Experience with legal operations or project management Familiarity with Northern Canada, Indigenous communities and Reconciliation Comfort with business development tools (e.g., RFPs, communications, event support) French, Inuktut, or Dene language skills are an asset

Worksite and Travel

This is a remote-first position, but requires occasional in-person meetings in Ottawa (travel at own cost, with notice). Candidates must have a private, professional home workspace and high-speed internet.

Hours: 40/week, 8:30AM-5PM ET (with some flexibility)

Why Join McRae Law?

We're a boutique law firm providing services in Administrative, Aboriginal, Environmental, Corporate and Regulatory law. We work closely with Indigenous governments and institutions across Northern Canada. We take pride in our high standards, thoughtful client service, and our culture of professionalism, trust, and purpose.

A full job description is available upon request.

Job Type: Full-time

Pay: $69,500.00-$86,900.00 per year

Additional pay:

Bonus pay
Benefits:

Company pension Dental care Extended health care Life insurance Paid time off Vision care Work from home
Schedule:

Monday to Friday
Application question(s):

Outline your experience, including length of experience, with Indigenous governance or familiarity with Northern or Indigenous communities in Canada? Outline your experience working with Apple hardware, Microsoft 365 suite including Teams and/or SharePoint, law firm practice management software (Clio), and Adobe Acrobat Pro? Are you able to attend periodic (monthly) in-person team meetings in Ottawa? Outline your experience with each of the following tools: MS365 (Work, Excel, PowerPoint, OneDrive/SharePoint); Adobe Acrobat Pro; Clio (law practice management software); and Project/tast management (MS Teams and Planner). Briefly describe a time when you led or improved an administrative process or internal system. Indicate whether you have lived, worked, visited or otherwise have a connection to Nunavut or the NWT.
Experience:

office management or senior legal administrative: 5 years (required) legal, policy or consulting-style project coordination: 3 years (required) remote work with minimal supervision and high accountability: 3 years (required)
Location:

Ottawa, ON (required)
Work Location: Remote

Application deadline: 2025-06-04
Expected start date: 2025-07-15