Job Description

About Rave Crew Production

Raven Crew Production (RC)

is a fast-growing project-based company specializing in high-quality media, film, and creative production services. We support clients across multiple industries by delivering exceptional visual content, seamless production logistics, and innovative storytelling solutions. As RC continues to expand, we are building a strong internal infrastructure that supports operational excellence, client satisfaction, and a collaborative team environment. We value professionalism, creativity, accountability, and service quality in everything we do.

Role Overview

We are seeking a proactive, detail-oriented Administrative Assistant to support our growing production team at Raven Crew Production.

This role blends general administrative support with client-facing responsibilities -- ideal for someone who enjoys organization, clear communication, and being the first point of contact for clients, partners, and visitors.

Under the fast-paced, project-driven environment, the Administrative Assistant will play a key role in ensuring smooth daily operations, supporting production scheduling, and maintaining positive client interactions.

The successful candidate will be bilingual in English & Chinese and will contribute to both office efficiency and exceptional customer service as we continue to expand our creative and production capabilities.

Key Responsibilities:

The role typically includes the following duties:

Oversee the full post-production workflow:

Manage and coordinate all stages from media management, editing, color grading, sound, VFX, to final delivery.

Post-production scheduling:

Develop timelines based on project cycles; coordinate editors, colorists, sound designers, and VFX teams to ensure on-time delivery.

Quality control:

Review rough cuts, fine cuts, color versions, sound mixes, and other deliverables to ensure they meet the director/producer's expectations and the platform's technical requirements.

Communication & coordination:

Maintain efficient communication with directors, producers, VFX teams, music teams, and external post-production studios.

Media & asset management:

Supervise DIT workflows, oversee proper archiving, naming, and backup of materials.

Budget management:

Control post-production costs, including editing, color grading, sound, VFX, dubbing/VO, subtitles, and related expenses.

Vendor management:

Liaise with external post-production vendors; handle quotations, contract discussions, progress tracking, and final deliverable reviews.

Risk assessment & problem-solving:

Identify quality or scheduling risks early and implement timely solutions.

Delivery asset management:

Organize final delivery packages (e.g., ProRes, DCP, audio stems, subtitle files) and ensure all formats meet compliance and platform standards.

Requirements:

1. Work Experience

2-5+ years of experience in post-production coordination/supervision (short-form content, commercials, films, or episodic series are all acceptable).

Experience with vertical short-drama post-production is preferred.

Must have full-cycle project experience (from production to release).

2. Technical Skills

Strong understanding of the complete post-production pipeline: editing, color, audio, VFX, subtitles, motion graphics, etc.

Ability to manage multiple projects simultaneously.

Familiarity with major streaming/platform delivery specifications.

Ability to read and understand storyboards, scripts, and raw footage structures.

3. Software Proficiency

DaVinci Resolve

(editing, color, and delivery workflow)

After Effects

(basic layers and rendering logic)

ProTools / Fairlight

(audio workflow)

Basic understanding of

Nuke / Blender / C4D

(general knowledge is sufficient)

Familiarity with cloud-based collaboration tools such as

Frame.io

,

SyncSketch

, etc.

4. Communication & Soft Skills

Strong organizational and multitasking abilities.

Able to work under pressure and maintain consistent output in tight timelines.

Excellent communication skills; able to manage differing opinions across teams.

Detail-oriented with strong quality-control mindset.

Highly responsible, proactive, and reliable.

Preferred Qualifications (Plus):

Fluency in Mandarin &

English

-- spoken and written.

Must be

legally eligible to work in Canada

(Citizen, Permanent Resident, or valid Work Permit).

Experience in feature films, commercials, or short-drama full-cycle projects.

Existing vendor resources (color grading suites, VFX vendors, audio mixing studios, etc.).

Ability to communicate in English, especially when coordinating with overseas music, sound, or VFX teams.

Additional Requirement

As part of our pre-employment process, all successful candidates will be required to

complete a Criminal Record Check

prior to final confirmation of employment.

Please note that

the cost of the Criminal Record Check is the responsibility of the successful candidate

.

How to Apply:

Please submit your

resume and cover letter

(in

English

) highlighting your relevant experience and bilingual skills to hr@ravencrew.com.

Include your

legal work status in Canada

in the application.

We thank all applicants for their interest; only those selected for an interview will be contacted.

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Job Types: Full-time, Permanent

Pay: $28.00-$35.00 per hour

Expected hours: 40 per week

Work Location: In person