Job Description

Requisition ID: 183916

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Job Purpose

The Portfolio Administrator will perform assigned tasks in supporting various functional areas. These functions include, but not limited to: securities clearing and settlements, corporate actions, reconciliations, and administrative functions related to the financial markets.

Major Accountabilities:

Accountabilities for the role include performing functional tasks that span different mandates within the Portfolio Administration team. The goal is to have all team members become familiar and proficient in various processes.

1. To ensure the efficient and effective handling of operational / administrative transactions and processes by:

• Review and update trade allocations to ensure efficient dissemination of trades to counterparties and support on-time settlement
• Perform daily reconciliations between internal and external data sources
• Submit corporate action instructions to custodians in a timely and accurate manner
• Process derivatives (swaps, futures, options, etc.) related activities - collateral, initial margin, wire movements, etc.
• Process proxy ballots including registration, notification, special voting, system configuration and reconciliation
• Process security setups on various security types
• Update private placement documentation to support trade and settlement
• Provide documentation for onboarding of new account set ups
• Participate in testing of operational enhancements
• Ensure deadlines are met and escalations communicated to management as required
• Adhering to departmental and company policies and procedures
• Performing ad hoc duties as assigned

2. To actively collaborate with internal staff and interdepartmental support departments to ensure business needs are met by:

• Provide support to interdepartmental staff as required
• Participate in team activities including team meetings, training, and coaching sessions
• Collaborating with compliance, legal, portfolio managers, traders, etc. as required
• Liaise between external counterparties (brokers, custodians, etc.) and internal departments as it relates to portfolio administration activities

Education/Work Experience/Designations

Minimum requirements: University degree or college diploma or relevant securities industry experience, Canadian Securities Course (CSC) or actively pursuing, Derivatives Fundamentals Course (DFC) or actively pursuing.

• Strong knowledge of the securities / brokerage industry, including clearing and settlements market processes and Margin and Collateral processing for Derivative holdings
• Proficient with Simcorp Dimension middle office functionalities
• Ability to learn new tasks quickly and accurately
• Strong attention to detail
• Knowledge of Charles River, Simcorp Dimension, SSCNet, Trade Nexus, Bloomberg and DTCC products is a major asset
• Proficient in MS Office (medium user of Excel, familiar with Access)
• Able to work in a fast-paced environment with varying transaction volumes dictated by market events, customer demands and seasonal peaks
• Strong processing and inputting skills
• Excellent customer service skills
• Strong communication (written and verbal)
• Strong interpersonal skills

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please . Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

Scotiabank