Job Description

TOWN OF CORNWALL

JOB DESCRIPTION

Position: Planning Clerk

Reports To: Manager of Planning and Development

Last Updated: February 10, 2025

Salary Range: Level 4 ($46,433-$52,261)

Summary:

This position is responsible for the administrative/clerical work in the Planning & Development Department with the Town of Cornwall. The position primarily provides support to the Planning and Development Department, and other departments as necessary. This position involves work of a confidential nature and requires considerable initiative and independent judgment.

Duties and Responsibilities:

• Perform receptionist duties, providing basic Development Permit information for enquiries from the public
• Perform administrative and clerical duties such as data entry, typing, preparing agendas, attending meetings and recording minutes, request for decisions, resolutions and providing excellent customer service

Assist in maintaining an orderly and comprehensive filing system

Maintain municipal planning records, including subdivisions, civic numbering, street naming and bylaw amendments

• Proofreadcomplex technical documents for planning and development purposes
• Direct internal and external correspondence
• Perform initial review of development applications and open permit files
• Receive payment and issue receipts for building permits, development fees, etc.
• Prepare purchase orders, allocating expenses to appropriate budget lines
• Prepare (draft) permits
• Assist in preparation of subdivision and development agreements
• Prepare, update and distribute property, permit, and civic address reports to various agencies
• Maintain and update the zoning and development bylaw registry for the Town
• Carry out research and prepare reports
• Perform other such related duties, responsibilities and functions as may be assigned

Knowledge and Abilities:

• Working knowledge of legal processes as it pertains to the PEI •Municipal Government Act• and •Regulations,• and the PEI •Planning Act•
• Ability to interpret and understand real property documents such as deeds, easements, agreements
• Experience drafting and interpreting real property documents is an asset
• Ability to proofread complex documents with strong attention to detail
• Excellent customer service
• Excellent verbal and written communication skills
• Ability to exchange information effectively with various government departments and agencies, consultants, municipalities, etc.
• Ability to setup and manage filing systems, including electronic files using knowledge of legal records and procedures
• Knowledge of computer programs and applications, which may include Microsoft Office, asset, document and file management software, etc.
• Ability to establish and maintain effective working relationships with co-workers and the general public
• Excellent time management

Desired Qualifications:

• Degree or Post-Secondary Diploma from a recognized institution in a related field such as business administration, legal administration, public administration, etc.
• Experience as a property paralegal
• Three years' experience dealing with the public in an office setting and working with computer-based systems
• Working knowledge of the PEI •Municipal Government Act• and other legislation related to municipal governance, and Town of Cornwall Bylaws
• Experience in a municipal office environment, involving planning and development matters, and real property matters
• An equivalent combination of education and experience will be considered

Other Requirements:

• Be willing to participate in training and/or take courses as determined
• Hours of work: Monday to Friday 37.5 hours per week
• Minimum of 1 evening meeting per month

•••Interviews will commence and continue until the position is filled•

Job Types: Full-time, Permanent

Pay: $46,333.00-$52,261.00 per year

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program

Schedule:

• 8 hour shift

Education:

• Secondary School (preferred)

Work Location: In person