Job Description

Job Summary:

We are seeking a highly organized and proactive

Placement Officer

to manage and oversee all aspects of student internships. The ideal candidate will coordinate with students, employers, and internal departments to ensure successful placement experience, compliance with institutional policies, and timely documentation

Key Responsibilities:

Pre-Internship Responsibilities:

Divide students into batches and compute appropriate internship start dates.

Confirm internship dates and related schedules with the back-office administration.

Communicate internship details to students and follow up on a

weekly basis

via calls and emails.

Source and connect with suitable employers for student placements.

Prepare and finalize

internship agreements

between students, host employers, and the institution.

Update and maintain student profiles by adding

host/employer details

.

Generate

Practicum

records as required for academic tracking.

Coordinate with internal departments to confirm

payment status

and ensure

marksheet updates

before internships begin.

Upload all required documents including:

o Internship Agreement

o Updated Resume

o WSIB (Workplace Safety and Insurance Board) form

During Internship:

Oversee the submission and verification of

weekly timesheets

from students.

Collect and manage

feedback forms and evaluation rubrics

from employers and faculty.

Post-internship:

Ensure all documents are complete and initiate

Placement File Closure

.

Verify that all internship completion requirements are met and recorded.

Ongoing and Administrative Duties:

Respond promptly to

calls and emails

from students, employers, and internal teams (

daily task

).

Maintain and update

Google Sheets

to track student placements, documentation, and follow-ups.

Rectify documentation errors highlighted by the

audit department

related to placement files.

Required Qualifications:

Bachelor's degree in business administration, Human Resources, or related field.

Minimum 2-3 years of experience in HR, placement(education) or related field

Prior experience in internship coordination, student services, or employer relations is preferred.

Strong communication and interpersonal skills.

Ability to multitask and manage time effectively.

Proficient in Microsoft Office and Google Workspace (especially Google Sheets).

Detail-oriented with strong organizational skills.

Desirable Qualities:

Knowledge of internship compliance regulations and WSIB documentation.

Experience using student management systems or CRM platforms.

Problem-solving mindset with the ability to handle student and employer concerns tactfully.

Job Type: Full-time

Pay: $35,000.00-$45,000.04 per year

Work Location: In person

Expected start date: 2025-09-08