Job Description

Job Summary

We are seeking a highly organized and proactive Personal Assistant/Administrative Assistant to support executive leadership and manage daily office operations. The ideal candidate will possess strong administrative skills, excellent communication abilities, and a keen eye for detail. This role involves handling a variety of tasks including scheduling, correspondence, event planning, and office management to ensure smooth business operations and effective support for our team.

Responsibilities

Manage and coordinate calendars using Microsoft Outlook Calendar and Google Workspace to schedule meetings, appointments, and events efficiently. Provide executive administrative support including drafting correspondence, proofreading documents, and transcription tasks. Organize and maintain files, records, and data entry systems to ensure easy retrieval and accuracy. Assist with event planning and project coordination for company events or initiatives. Handle phone etiquette on multi-line phone systems, screen calls, and direct inquiries appropriately. Perform bookkeeping and basic QuickBooks data entry to assist with financial record keeping. Oversee office management duties such as filing, front desk reception, and office supply inventory. Utilize Office experience including Microsoft Office Suite (Word, Excel, PowerPoint) for various administrative tasks. Support personal assistants' duties by managing personal schedules or errands as needed. Use DocuSign, Adobe PDF for electronic signatures and facilitate document signing processes. Provide customer service support by responding to inquiries professionally and courteously.

Skills

Proven experience in administrative roles with strong organizational skills. Excellent typing speed with high accuracy; proficient in data entry and proofreading. Skilled in project coordination, event planning, and office management, RFP management. Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Microsoft Teams, and multi-line phone systems. Knowledge of QuickBooks, bookkeeping practices, and basic accounting procedures. Exceptional calendar management skills using Microsoft Outlook Calendar or similar tools. Effective communication skills with professional phone etiquette. Ability to multitask efficiently in a fast-paced environment while maintaining attention to detail. Experience providing executive administrative support with discretion and confidentiality. This role offers an excellent opportunity for a dedicated professional to contribute significantly to our organization's success through exceptional administrative support and organizational excellence.
Job Types: Full-time, Part-time

Pay: $17.85-$25.00 per hour

Expected hours: 25 per week

Benefits:

Dental care Extended health care
Work Location: In person