Job Description

Job Summary

Seeking a highly organized and proactive Personal Assistant to provide high-level administrative, organizational, and personal support to the employer. This role is responsible for streamlining both professional and personal responsibilities, ensuring the employer's complex day-to-day life runs efficiently and smoothly.

The ideal candidate will possess strong clerical skills, excellent communication abilities, and the proactive insight to anticipate the employer's needs. This role offers an opportunity to work in a dynamic environment where attention to detail and multitasking are essential for success.

Responsibilities

Staff Supervision:

Monitor the work of staff and vendors to ensure household standards are consistently met

Personal and Professional Liaison:

Act as the primary point of contact between the employer and internal and external contacts

Household and Property Oversight:

Manage household maintenance, from routine upkeep and inspections to managing renovations and repairs of properties

Administrative Support:

Manage email correspondence, phone calls, and other communications as directed

Filing and Record-Keeping:

Organize and maintain both digital and physical filing systems, as well as manage confidential documents

Calendar and Scheduling:

Maintain and organize complex calendars, schedule meetings and appointments, and send timely reminders

Travel and Logistics:

Book and coordinate travel arrangements, including flights, hotels, and transportation and create detailed itineraries

Research:

Conduct research on a variety of topics and present concise summaries

Event Planning:

Arrange and coordinate events and manage vendors

Financial Tasks:

Track household expenses, pay bills, manage basic expense tracking, process returns as directed

Inventory management:

Track and restock all household supplies, including groceries, cleaning products, and other essentials

Errands and Personal Tasks:

Run various errands, such as grocery shopping and dry cleaning, and handle other personal tasks as requested

General support:

Anticipating the family's needs and performing tasks to ensure their lives run smoothly

Skills

Prior Experience:

Proven experience as a Personal Assistant or in a similar role, preferably supporting UHNW individual(s)

Organizational skills:

Exceptional organizational and time-management abilities with strong attention to detail

Leadership and management:

Proven ability to supervise staff, delegate tasks, and ensure high standards are maintained.

Communication:

Excellent verbal and written communication skills to interact effectively with the employer, staff, and vendors.

Discretion and trustworthiness:

The ability to handle confidential information with professionalism and integrity.

Problem-solving:

A proactive, can-do attitude and the ability to think on one's feet to address issues as they arise.

Flexibility:

The ability to work flexible hours and adapt to the changing needs of the household or unexpected situations

Computer Skills:

Proficiency with office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Independence:

the ability to work effectively and independently with minimal supervision

Full Driver's Licence:

Valid driver's license, insurance, and reliable transportation
Job Types: Full-time, Part-time

Pay: $35.00-$40.00 per hour

Expected hours: 24 - 40 per week

Work Location: In person