Job Description

Job Category: Individual Contributor
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JOB TITLE: Permit Coordinator - Low-Rise Residential Construction
Location: Ottawa
Build what's next at Minto
Working at Minto means being part of something bigger-where your career is built on purpose, progress, and possibility. Here, employees aren't just valued-they're celebrated through peer-to-peer recognition, team events, and a culture that feels like family while honouring every individual's voice.
From day one, we've got you covered
From your very first day at Minto, you'll have access to a rewarding and supportive package designed to help you thrive:

• Competitive compensation with performance-based annual bonus
• Comprehensive benefits starting on day one-including unlimited physiotherapy, 24/7 access to healthcare professionals and physicians through our dedicated telemedicine service, and parental leave
• RRSP matching program and paid time off program to support your future and recharge
• Peer-to-peer recognition platform that celebrates your contributions
• Professional development and learning support to fuel your growth
• Exciting career paths across a dynamic and purpose-driven organization

Your place in our story
The Permit Coordinator plays a critical role in supporting the Construction team by managing the end-to-end process of building permit applications, ensuring compliance with municipal and provincial regulations, and facilitating communication between internal departments, site teams, and external agencies. This role ensures timely acquisition of permits to align with construction schedules and supports the broader goal of operational efficiency and regulatory compliance.
Here's how you'll contribute
Permit Management & Tracking

• Prioritize, prepare, submit, and track building permit applications across various municipalities.
• Maintain a detailed log of permit statuses, timelines, and associated documentation.
• Coordinate with municipal departments to resolve application issues and expedite approvals.

Documentation & Compliance

• Assist in the registration and issuance of Tarion enrollments, as required.
• Ensure all permit-related documentation is complete, accurate, and compliant with the Ontario Building Code and other applicable laws.
• Maintain digital and physical records of all permit submissions and approvals.

Liaison & Coordination

• Act as a liaison between the office, construction sites, and municipal authorities.
• Support communication between internal departments (e.g., construction, design, warranty) and external stakeholders (e.g., engineers, city officials).
• Coordinate with site teams to ensure permit timelines are understood and met.

Administrative Support

• Assist with the posting of plans and permits on-site and in office systems.
• Support the preparation of reports and summaries related to permit activity.
• Attend construction and planning meetings to provide updates on permit status.

What you bring to the team
Here's what will help you stand out. And even if you don't tick every box-we believe in your potential and are here to support your growth.

• Strong working knowledge of the Ontario Building Code and municipal zoning by-laws.
• Ability to read and interpret construction plans, site plans, and architectural drawings.
• Knowledge of Newstar is an asset.
• Ability to work in Microsoft Excel for tracking and reporting.
• Excellent organizational and time management skills with the ability to manage multiple priorities.
• Strong attention to detail and accuracy in documentation.
• Effective conflict resolution and communication skills to manage stakeholder expectations.

Preferred Qualifications

• Diploma or degree in Construction Management, Architectural Technology, or equivalent demonstrated skillset.
• 1-3 years of experience in a similar role within the residential construction industry.
• Familiarity with municipal permitting processes in Ontario.
• Valid Ontario driver's license.

Ready to build your future with us?
Whether you're just starting out or looking to take the next step, Minto offers the mentorship, resources, and opportunities to grow a meaningful career. With competitive rewards and a strong commitment to well-being, we empower you to thrive-professionally and personally.
Join a team where your growth, purpose, and potential are celebrated. Let's create something meaningful-together.
About Minto
Our mission to build vibrant communities begins with the people who make it all possible-our employees. Named one of Canada's Best Managed Companies, we're proud of our 70-year legacy and dedicated to delivering more-more growth, more purpose, and more impact-for our employees, homeowners, residents, and the neighbourhoods we serve.
Minto is an equal opportunity employer committed to cultivating an inclusive and accessible workplace. We strive to build a team that reflects the diverse communities we serve, including individuals with disabilities. If you require accommodation or support at any stage of the recruitment and selection process, we'll work with you to ensure your needs are met. To request accommodation, please contact us at hrrecruitment@minto.com.

Skills Required