Job Description

Date Posted: 10/03/2025
Req ID: 45379
Faculty/Division: Faculty of Music
Department: Faculty of Music
Campus: St. George (Downtown Toronto)
Position Number: 00058699
Description:
About us:
The Faculty of Music is Canada's largest and most renowned university-based music program for professional musical training, creation, performance, education, and research. Home to a diverse and dynamic community of scholars, performers, composers, and educators, the University of Toronto's Faculty of Music offers a supportive community in one of the world's most diverse and dynamic cities. We provide a superb learning environment, an internationally renowned teaching faculty, multiple performance halls, and an outstanding music library collection. With degrees and diplomas available in numerous areas of study, our array of courses and programs provides our 900 students an exceptional opportunity to explore various fields within music. With over 600 concerts and events annually, the Faculty is an exciting and vibrant place to work, study, and visit.
Our faculty members include musicians who perform on the world's most prestigious stages and record for major labels, scholars who present at leading international conferences and publish with top presses, educators who offer workshops and masterclasses at universities and conservatories worldwide, and composers whose works are performed by renowned ensembles and commissioned by acclaimed musicians and arts organizations.
Your opportunity:
The Faculty of Music is a great place to work. It has a positive energy that comes from faculty, students and staff pursuing their love for and of music. We are small and hard-working team. We love what we do, and we work collaboratively to support our faculty and students in their music-making.
Under the direction of the Associate Dean, Performance and Public Events as the Performance Assistant, you will play an essential role in supporting the day-to-day operations of our office. Relying on your strong organizational skills, you will serve as our first point or contact, coordinate meetings and appointments, assist with event planning and maintain an inventory of instruments and parts.
Your responsibilities will include:

• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Booking rooms and arranging appropriate accommodations
• Updating and maintaining records
• Writing routine documents and correspondence
• Editing content for brochures, newsletters, websites and/or handbooks
• Maintaining event calendar

Essential Qualifications:

• College Diploma (2 years) or acceptable combination of equivalent experience.
• Minimum two (2) years of recent front-line customer service experience coordinating meetings and appointments and assisting with event planning, preferably within a post secondary setting.
• Demonstrated experience managing calendars, coordinating meetings and appointments, including developing schedules, agendas, and meeting materials
• Experience determining logistics and coordinating events
• Demonstrated experience drafting correspondence and documentation and collating and organizing data for reports
• Demonstrated experience fostering positive relationships with internal and external stakeholders
• Advanced proficiency in MS Office Suite, and virtual meeting platforms (e.g., Zoom, MS Teams)
• Excellent interpersonal and communication skills, including verbal and written
• Exceptional organizational and time management skills, and flexibility in adjusting to changing circumstances
• Ability to contribute as a team player, projecting a positive, professional, courteous and congenial attitude

Assets (Nonessential):

• Experience in a professional music setting preferred

To be successful in this role you will be:

• Adaptable
• Communicator
• Motivated self-learner
• Multi-tasker
• Organized

Closing Date: 10/15/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Part-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 -- $60,237. with an annual step progression to a maximum of $77,035. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
This is a part-time 50% FTE position. The pro-rated salary is $30,118.50 with an annual step progression to the maximum of $38,517.50.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact .

Skills Required