Job Description

Position: People & Office Assistant



Department: Abbotsford Canucks

POSITION SUMMARY:

The People & Office Assistant provides administrative support for the Abbotsford Canucks office staff, answer calls, ordering office supplies, greeting guests along with providing support with wardrobe for event staff. This is a part-time, hourly position.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

(Other duties may be assigned as required)


Assist with administrative functions including monitoring and responding to staff phone calls, emails, and data entry while maintaining detailed records of all communication Enter and complete all payroll requirements and process timesheets Assist People Coordinator with management of new uniform inventory, ensuring adequate stock levels are maintained and replenished when required Maintain records of uniforms assigned and returned in the HRIS system Assist in managing postings and applicants through the HRIS system Assist with the Event Staff job fair logistics Assist in the administration of Event Staff employee onboarding, follow-up on candidates etc. Provide support and relief to the Staff Services & People Department as required Handle all phone calls and emails through the main line Maintain office supplies and tidy workplace Provide administrative support to the Executive Team Distribute incoming mail and process outgoing couriers Provide information to the general public and guests Manage Lost & Found items and coordinate return of items to guests following events Perform any other clerical support work and special projects as required

REQUIRED EXPERIENCE AND QUALIFICATIONS:

Minimum 2 years' administrative and professional reception and switchboard experience Ability to work independently and be self-sufficient Solid working knowledge of MS Office Excellent communication skills and telephone etiquette Positive, energetic, friendly team player, with a can-do attitude Excels at providing not just good customer service, but best in class service Extremely organized and does not compromise on ensuring an efficient, tidy workspace Motivated by a busy, fast-paced environment Exceptional interpersonal and communication skills Experience with inventory databases and working knowledge of MS Word and Excel would be an asset * Previous inventory control experience would be a definite asset but is not required