Job Description

Job ID : 2683

Openings : 1

Jurisdiction: CUPE Local 7

Division: Corporate Services

Department: People & Organizational Culture

Branch: ESC & Talent Acquisition

Location Name : Regina, Saskatchewan, CA



Type of Posting: Internal & External

Employment Type : Term - up to 18 months

Hourly Salary: $27.1 - $35.01 (2024 rates)

Annual Salary: $51,669.00 - $66,750.00



Date Posted : February 11, 2025.

Closing Date: February 25, 2025.



Land Acknowledgement

We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Metis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.



Equity, Diversity & Inclusion

The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of color, 2SLGBTQIAP+ individuals of all genders, persons of disabilities, and members of equity-seeking communities, to apply.



The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent team and we'll collaborate with you to address your requirements.

Position Summary

Are you a payroll professional with a talent for managing complex processes? If you thrive in a detail-oriented environment and are committed to excellence, we want you on our team!

As the Payroll Specialist, you will oversee the payroll process, including scheduling and monitoring payroll and time and attendance records. Your expertise will ensure accurate financial and payroll account record-keeping, in compliance with collective bargaining agreements and applicable legislation. Key Duties & Responsibilities

Manages payroll processing for the City of Regina and external organizations, including creating electronic file transfers for net pay, producing cheques, and advices.

Handles the preparation, analysis, reconciliation, and remittance of all CRA payroll deductions, deposits, billing authorizations, and journal vouchers for payroll accounts.

Reviews exceptions, validates batches, and runs the payroll process, including the bank file.

Ensures authorized earnings for all departments, CRA, Service Canada, and financial institutions are accurate, and calculates gross and net pay.

Prepares, analyzes, and ensures the accuracy and completeness of various reports for internal and external stakeholders, and as required by legislation and regulations.

Serves as a liaison and offers senior payroll support to the payroll branch and departments for all payroll-related issues.

Validates and corrects year-end balances of payroll records and reviews data for processing tax slips.

Oversees training, training plans, and documentation, and updates processes.

Participates in system testing and validation of upgrades and year-end processes.

Calculates and verifies pension adjustments, including manual adjustments for LTD pension contributions.

Manages entry and adjustments of employee benefits while on approved leave.

Maintains filing systems in accordance with branch procedure and corporate records management policies and procedures. Key Qualifications

Completion of college diploma or university degree, as well as hold the Payroll Compliance Practitioner (PCP) certification.

Have a minimum of 2 years payroll experience.

Knowledge of payroll principles, policies, procedures, processes, and systems.

Knowledge of accounting, office administration processes, and customer/client services

Knowledge is gained through on-the-job experience.

Knowledge of specific work unit as well as the broader divisions/departments/branches.

Knowledge of relevant collective agreements, bylaws, policies and procedures, and legislation, including health and safety standards.

Knowledge of job-related office productivity software, internet browsers and search engines, enterprise software, discipline-specific software, and technology devices.

Provides internal customer service, trains, troubleshoots, and responds to technical questions

Explains and exchange payroll information and process with attention to confidentiality.

Identifies issues, consults, and follows policies, procedures, and processes.

Prioritizes and adapts office activities in accordance with daily/weekly/annual schedule within defined timelines/deadlines.

Triages incoming telephones calls, emails, and in-person queries.

Provides ideas and suggestions to improve work processes.



Additional Requirements:

Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.

Proof of education is required.

Additional assessments may be conducted to evaluate competencies, skills, and knowledge.



At City of Regina, we offer competitive compensation, health and wellness benefits, and growth through educational support and in-house courses. If you're passionate about public service and making a difference, apply now!

For detailed job descriptions, CBAs, and application tips, visit our Applicant & Job Resources page .



Note: Only applications submitted via our online application system are accepted