The Department of Human Resources and Payroll is seeking an energetic and experienced
Payroll Specialist
to join our fast paced, service-oriented team. In this role, your primary responsibility will be the accurate and timely preparation of Records of Employment (ROEs), ensuring compliance with all relevant regulations and supporting employees through key transitions.
RESPONSIBILITIES:
As part of the Payroll team, the Payroll Specialist will:
Prepare Records of Employment and letters confirming employment or earnings
Coordinate and perform all activities relating to the processing of the organization's current and arrears bi-weekly payrolls
Verify and enter bi-weekly employee related payroll changes in two distinct pay cycles; producing payroll summaries, verifying and editing data input by Human Resources Staffing unit and running various system processes to finalize the payroll
Entering and updating positions, employee and timesheet information for hourly and student employees
Review paper timesheets, reports and hours entered through the web time entry system to identify/audit for possible mistakes and to ensure adherence to collective agreement provisions and University policy
Perform other payroll processing activities including the processing of government, pension, benefit and union remittances by specific deadline dates
Prepare and distribute relevant reports as required.
Respond to a variety of inquiries
Serve as primary departmental contact for all general incoming inquiries and information requests
QUALIFICATIONS:
Minimum two-year college diploma in business accounting and certified payroll practitioner accreditation would be a definite asset
Minimum of 2 years relevant payroll experience, working with integrated HRIS/Payroll systems
Demonstrated strength in numerical and analytical abilities with a focus on accuracy when processing mass data entry
Excellent computer skills required including proficiency in computerized HRIS/Payroll systems, spreadsheets and database software
Strong communication and interpersonal skills and a customer service orientation with the ability to develop and maintain productive interpersonal relationships with staff, faculty, professionals and external agencies
Ability to multi-task, meet multiple tight timelines, plan, organize and monitor payroll related activities according to priorities and established schedules and deadlines
Experience working in a unionized environment
* Demonstrated understanding and experience working with various collective agreement provisions, benefit plan provisions and CRA regulations
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