Job Description

Central Alberta Women's Emergency Shelter (CAWES) builds bridges to a better future for women and children impacted by violence. CAWES is seeking a

highly motivated, 'do what it takes' individual with a ton of initiative

and union experience to manage the building administrative and perform all payroll/HR functions at CAWES. CAWES strives to provide the highest standard of service with integrity and commitment, and to make a positive contribution to the lives of our clients and community.

Requirements:

Post Secondary Business Administration Diploma or related program an asset

Minimum two years hands-on full cycle payroll experience with PCP designation; Payworks software knowledge an asset

Minimum three years administrative/office management skills including supervision; strong business acumen

Highly knowledgeable concerning CRA regulations, Employment Standards Code, Human Rights laws, WCB, ROEs, and other related external reporting bodies

Direct working knowledge of group benefits, group RSP, and Health Spending Account

Experience in developing, implementing, and evaluating payroll procedures, processes, and policies to ensure consistency with collective agreements, employee handbooks, Human Resources policies, guidelines, and established precedents

Excellent written and verbal communication skills, and attention to detail

Highly motivated and proactive with a client centric attitude

Experience in, or exposure to a Non-Profit organization considered an asset

Self-starter who takes initiative and anticipates the needs of clients and employees

Excellent Microsoft Office Suite; advanced Excel skills an asset

Strong system and data flow knowledge, ability to learn and adapt to new process flows and technologies

Proven commitment to community

Understanding of provincial privacy laws, collective agreements, dealing with the union and confidentiality

Key Responsibilities

Payroll Functions:

Manage entire payroll process: time sheet entry and reconciliation, balancing input to post payroll reporting, oversight of T4 and ROE production, process new hires and terminations within regulatory timelines, reconciliation of payroll GL accounts

Assist with the implementation, understanding of, and adherence to the Collective Agreement for CAWES' new membership in CUPE Local 417

Make changes and upgrades to the payroll software as needed while adhering to CRA regulations related to taxable, insurable, and pensionable earnings and benefits

Provide payroll expertise for operational and planning initiatives; lead the development and implementation of related process improvements

Liaise with external regulatory bodies

Prepare and disseminate annual payroll and general holiday schedules

Create, update, and appropriately maintain electronic employee personnel files

Build Payroll Processing Manual

Manage sensitive employee information, ensuring security, integrity, and confidentiality of data, adhering to legal and ethical standards

HR Functions:

Build HR Department, including policies and guidelines in-line with CAWES' new membership in CUPE Local 417

Work with Executive Director and managers to oversee recruitment process - job postings, interviews, reference checks, offer letters, and onboarding

Manage all aspects of Group Benefits, RRSPlan and Health Spending Account; enroll eligible employees, manage annual renewals, and ensure compliance

Implement Human Resource and Payroll internal policies and procedures ensuring alignment with regulatory bodies

Provide HR expertise to the Executive Director, managers, and employees

Administration Functions:

Manage facility administration including Housekeepers, cooks, and contracted services including yard and building maintenance, phone and security systems, and office equipment

Manage and direct enquiries through the general CAWES information email

Code A/P, and liaise with bookkeepers to ensure accurate and up to date processing of related accounting functions

Assist with managing and negotiating vendor contracts

Oversee administrative data and records management; assist in identifying inefficiencies and contribute to the development and optimization of administrative processes and ensuring the adequate flow of information throughout CAWES

Ensure office health and safety standards are kept up to date

Prepare reports and briefs regarding administrative procedures for management meetings

Maintain sufficient inventory supplies while remaining fiscally responsible

-Data Entry for funding requirements.

What we offer:

The opportunity to make a difference in the lives of women and children impacted by family violence

Competitive salary and a full suite of benefits including health, dental, long-term disability, AD&D, Life and Employee Assistance Program (EAP)

Health Spending Account

RSP - Employer contributes 3% of regular earnings

Dynamic, stable non-profit company

Exciting challenges and growth

If you want to be part of a non-profit organization that helps to make a difference in the lives of women and children, and you have the initiative, integrity and experience needed to be build and be successful in this role, please submit your resume and cover letter. Please include your availability date, and your annual salary expectation.

We thank everyone for their interest, but only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $70,000.00-$80,000.00 per year

Benefits:

Casual dress Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match
Schedule:

Day shift Monday to Friday
Work Location: In person