Job Description

Description :

At Parkland, our purpose is to Power Journeys & Energize Communities. We are a prominent independent supplier and marketer of fuel and petroleum products and a leading convenience store operator. As One Parkland team, we proudly serve diverse retail, commercial and wholesale customers across Canada, the United States, the Caribbean region, and South America. We power a growing family of locally known brands including M&M Food Market, Fas Gas Plus, Pioneer, RaceTrac, Superpumper, Ultramar, Chevron, Esso, and ON the RUN.

We recognize that diversity gives us an edge and inclusion propels us forward. We\xe2\x80\x99re also a passionate team of down-to-earth achievers, committed to getting our customers, colleagues and communities further, faster. As such, we welcome talented individuals that have a variety of perspectives, backgrounds, and industry experience who will contribute to the success of our One Parkland team.

Position Title: Payroll Coordinator PRBC

Team and Location: Payroll \xe2\x80\x93 Calgary, AB

Starting Minimum Salary from: $ 57,700/year

Position Summary:

Reporting to the HRIS Manager, this position works directly and corporately with all P&C members and Payroll personnel to meet the payroll goals and deadlines. The Payroll Coordinator is responsible for the timely and accurate processing and transmission of payroll for the ERM (Canada/USA) and PRBC Union and Non-Union employees in. Payroll currently includes bi-weekly hourly and salary payroll for employees and variable compensation programs. In addition to the preparation of payroll, responsibilities also include payroll accounting tasks, monthly auditing requirements, monthly balancing T4/PD7A, collective agreement knowledge and various reporting requirements. A high level of confidentiality is expected in this role.

Key Responsibilities:

Payroll Processing

• Subject matter expert for union and collective agreement and new Kronos system
• Responsible for preparing, collection, verifying, processing, balancing, and auditing bi-weekly payrolls for salaried and hourly employees in AB and BC following established collective agreements, provincial and federal legislation. (approx. 500 employee)
• Calculating and processing gross to net, retroactive pay, vacation pay, overtime, banked time, severance, bonuses, shift differential and deductions such as garnishments, parking, union dues.
• Verifies auto timesheets are calculating correctly, missed punches are fixed, and approvals completed for time and PTO requests and exception entries, all within the specified payroll processing deadline. Works closely with timekeepers on the union entries.
• Auditing payroll processing for errors and making required changes.
• Responsible for small USA company payroll from start to finish ERMU
• Responsible for PTO plan maintenance and reporting
• Responsible for entering data for employee such as new hires, ROEs, terminations, transfers, reclassifications, promotions, etc. (employee full life cycle)
• Identify and resolve discrepancies through checks, auditing and adjustments to reconcile payroll utilizing reports from payroll, UTM, benefits, etc.
• Liase as required with department managers and P&C teams to clarify or request further information for payroll cycle to complete duties as required, following auditing requirements.
• Responsible for processing off cycle payments for terminations and employee leaves.
• Answering questions and resolving issues regarding payroll with internal and external stakeholders.
• Work with Ultimate support when necessary (create cases)
• Work closely with Finance to reconcile accounts (GL) related to payroll for PRBC and ERM
• Create and analyze payroll reports for Management, Finance and auditing purposes.
• Ensure that all necessary government filings and remittances relative to payroll are made in a timely manner including, but not limited to CRA remittances, union dues, pension plan payments, and garnishments.
• Problem solving issues that are not routine and / or complex and require further investigation
• Perform other related duties as required

Shareworks/Sunlife

• Shareworks monthly new hire import
• Shareworks monthly termination import
• Shareworks monthly plan and contribution changes into Ultimate
• Shareworks monthly share purchase
• Sunlife bi-weekly share and pension purchase
• Quarterly updates to insiders

Auditing/Year End

• Monthly balancing of PD7A (Receiver General) for 2 companies
• Monthly balancing of T4/W2 for 2 companies
• Responsible for 2 companies year end reconciliation of all T4
• Responsible for gathering and entering any adjustments required (Vehicle Tax Ben, LOA Tax Ben, Wellness Tax Ben)
• Works closely with HRIS Manager to finalize and submit year end documents to the required government agencies
• Company wide data integrity analytics on a monthly basis

Various Projects

• Backup Payroll Coordinator/Administrators for CDN payroll
• Backup Payroll Coordinator for Monthly Auditing
• Backup Payroll Coordinator for Annual T4/T4A/RL1 Adjustments/processing
• Assist in processing the annual AIP bonuses
• Assist in processing the annual Merit increases
• Union additional payments (Feb 1 increases, April Vacation payments, Banked overtime payments, reporting of union dues, union meetings, etc.)
• Responsible for ad-hoc projects and implementations for payroll processes, systems or policies

Qualifications and Skills:

• Post-secondary education in administration, business, or human resources is required
• PCP or CPM designation is a requirement
• Minimum of 5 years\xe2\x80\x99 experience in a multi provincial payroll for large organization
• Strongly proficient in MS Word, MS Outlook, and spreadsheet/database (MS Excel)
• Experience in implementing new payroll processes or driving payroll efficiencies is an asset
• Experience with configuration and use of UKG is preferred, or similar payroll system
• Experience with union payrolls an asset
• Excellent communication skills both verbal and written to interact at all levels of the organization and external stakeholders
• Strong analytical ability
• Demonstrates the utmost professionalism in dealing with confidential matters
• Ability to manage a variety of projects under pressure and tight deadlines
• Knowledge of payroll compliance, provincial and federal employment legislation for Canada
• Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision
• Strong attention to detail.
• Excellent analysis and problem-solving skills
• Ability to work independently as well as in a dynamic team environment

We Offer:

• Our Performance-based Annual Incentive Plan, an annual bonus awarding your performance.
• A share in our success through the Employee Share Purchase Plan and 100% company matching.
• A flexible group benefit plan that offers health and dental coverage choices to meet the needs of each unique employee. Inclusive of life and disability insurances, Health Care and Lifestyle Spending options, and a supportive Employee and Family Assistance Program.
• Participation in Parkland Pledge, an employee-driven charitable giving program.
• An employee referral program \xe2\x80\x93 earn up to $2000 for your referral.
• In-house learning and development opportunities, leadership training, international opportunities.
• Discount Programs and Educational Scholarship Programs for family members.
• Save on gas at our participating gas stations across Canada (Chevron, Fas Gas, Ultramar, and Pioneer).
• A safety focused work environment and ongoing safety training.

Please note:

• Candidates must be legally able to work in Canada at this time. Parkland regrets that it is unable to sponsor employment Visas.
• Parkland Corporation is committed to the principles of Employment Equity. We strive to provide accessibility in employment to ensure equal access to employment opportunities for candidates, including persons with disabilities. Parkland Corporation will endeavour to provide accommodation to persons with disabilities in the recruitment process upon request. If you are selected for an interview and you require accommodation due to a disability, please notify us upon scheduling your interview.
• Please note that final candidates for this position will be required to undergo a confidential pre-employment background check which may include but not be limited to educational, criminal, credit, drug and alcohol and/or Fitness for Duty testing.

This position will close on September 14, 2023 or when a successful candidate is found.

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Parkland Income Fund