Job Description

Payroll Billing Coordinator (Job Number: 25004426)
Primary Location:ON-Mississauga

Finance

Employee Type:Full-Time

Description:
Bayshore HealthCare is one of the Canada's leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada's Best Managed Companies Program every year since 2006. Bayshore Healthcare is also recognized as Canada's Best Employers in Forbes 2023 list.


The Payroll/Billing Coordinator, under the direction of the Team Lead , completes day to day payroll and

billing activities as required by the Branch Office and provides relevant information to the National

Development Centre. This position acts as a liaison between the branches across the country and the

corporate office for Central payroll processing.

DUTIES AND RESPONSIBILITIES:

Prepare Field employee payroll including input and processing in keeping with the systems and processes

used by the Branch Office; follow up on missing or delayed time slips; prepare data for transfer to the

National Development Centre;

Daily verification of employee's time, application of provincial legislative rules and company polices to

create a payroll file for transmission. Examine, reconcile and verify time reported to time scheduled.

Manage sick time and vacation time requests and banks Reconcile and balance payroll files using Time and Labour system , Solid understanding , interpretation

and application of all provincial Employment Standards and Collective Agreements

Ensure all field staff and contractors are paid accurately and on time managing various different payroll

cycles and adhering to very strict tight deadlines.

Review payroll reports for accuracy and make adjustments as necessary. Coordinate the resolution of

employee related payroll inquires and payroll issues that may arise.

Prepare billing files in numerous forms, including input and processing in keeping with the systems and

processes used by the Branch Office; prepare data for transfer to the National Development Centre;

Prepare invoices , resubmission of files ,manage Billing Reconciliation ensuring all services provided are

paid and any required billing adjustments are processed in a timely manner

Managing multiple payer and complex billing rules relating to various funders such as Government

Private, Auto Insurance, Therapy and specialty programs

Resolution of billing queries and questions from clients and funders Review aged trial balance reports;

handle overdue accounts and collections as required.

Manage contractor billing sheets for BTR including input and processing in keeping with the systems

and processes used by the Branch Office; follow up on missing or delayed time slips; prepare data for

transfer to the National Service Centre

Manage intake , authorizations, communications, billing and reconciliation of HCAI system Participate in ongoing internal and/or external continuing education activities Adhere to Bayshore Policies and Procedures. Participate in quality activities and continuous improvement initiatives in keeping with the company's

Quality Management System

Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify

immediate Supervisor of any Health & Safety risks or concerns.

Maintains confidentiality of client and corporate information and discusses same only with appropriate

Bayshore personnel

Complete other tasks as requested

Hybrid

- At least 2 days onsite weekly


Qualifications:

Education

Minimum - Secondary School Diploma; completion of a recognized Payroll/Accounting Program

Strong Excel knowledge and skills at an advanced level

Experience

At least several years of experience with computerized payroll systems

Preference will be given to applicants with PeopleSoft HCM and Finance

Other Skills and Abilities

Exceptional interpersonal skills and ability to work independently and as part of a team; ability to meet frequent

deadlines; strong commitment to continual learning; proficiency in written and spoken English as well as French in

Branch Offices that provide service to French speaking clients. Minimum 30 w.p.m. typing speed required.

Internal candidates must have a track record of achievement in dealing with clients and employees, be able to

complete payroll and billing tasks and have consistently shown above average initiative. Successful internal

candidates must complete a six month probationary period specific to the Payroll/Billing Coordinator position.