Job Description

Job Summary:

We are seeking a detail-oriented and highly organized Payroll and Accounts Payable Administrator to manage and oversee the processing of the payroll and invoices for the company. This role requires strong attention to detail, ability to manage multiple tasks, and proficiency in accounting software (QuickBooks), payroll systems (ADP) and Excel. The successful candidate will play a crucial role in maintaining accurate financial records, ensuring timely payment processing, and facilitating month-end reconciliations.

Qualifications:

Proven experience in payroll administration and accounts payable, preferably within a construction or similar industry. Proficiency in QuickBooks and ADP, with strong Excel skills. Ability to manage high volumes of payroll and invoices efficiently. Strong organizational and time management skills, with keen attention to detail. Ability to work independently and as part of a team, with excellent communication skills. Knowledge of union dues and payroll deductions is an asset.

Education:

A Diploma or

bachelor's degree in accounting, Finance, or a related field

. Additional certifications such as

Certified Payroll Professional (CPP)

or

Certified Public Accountant (CPA)

are a plus.

Key Responsibilities:

1. Payroll Workflow:

Timesheets Receipt & Verification

:
Receive time sheets from the Systems and Processes Administrator and verify the accuracy of data, including correct job numbers and total hours worked.

Data Entry & Processing

:
Enter total worked hours and job numbers into Excel/employee, then input the payroll data into ADP, ensuring proper allocation to union categories and deductions.

Reimbursement Processing

:
Input and track employee reimbursements in both ADP and Excel, ensuring proper processing and accuracy.

Payroll Register Review & Approval

:
Submit the ADP payroll register, ensuring all payroll information is correct before final approval.

Deductions Entry

:
Enter deductions such as union fees, taxes, and other required amounts into Excel and ensure they are accounted for in the payroll system.

Journal Entry in QuickBooks

:
Create and process journal entries in QuickBooks to record labour cost associated with job numbers.

Union Dues Calculation & Payment

:
Calculate and track applicable union dues for multiple unions, ensuring timely payment at the start of each month for the previous month's dues.

Garnishment Processing

:
Process and manage any garnishments in accordance with legal requirements and company policies.

2. Accounts Payable Workflow:

Invoice Printing & Tracking

:
Print received invoices and maintained a record by stamping them in Outlook to track the invoices that have been received from suppliers and/or subcontractors.

Invoice Review & Organization

:
Ensure all tagged invoices are reviewed by the designated team member, and upon return, organize them by supplier, date, and invoice number for month-end reconciliation.

Invoice Posting

:
Post invoices in QuickBooks, ensuring each is attached with the relevant scanned invoice and matching any packing slips to verify charges.

Month-End Statement Reconciliation

:
Conduct supplier statement reconciliation at month-end to verify balances against system data and ensure accuracy in the financial records.

Payment Processing

:
Process payments through credit cards or cheques, print remittance slips, and confirm receipt of payment with the suppliers and/or subcontractors when applicable.

Filing & Documentation

:
Maintain a comprehensive filing system for paid invoices, statements, remittance slips, and proof of payments for future reference.

Experience:

Payroll: required Accounting : required
Job Type: Full-time

Pay: $50,000.00-$65,000.00 per year

Benefits:

Dental care Extended health care Paid time off
Schedule:

Monday to Friday
Work Location: In person

Expected start date: 2025-03-10