Job Description

:


Competition #23/223
Internal/External Posting
Closing date: October 31, 2023


Payroll Administrator (2 Continuous)
Finance Department


POSITION FUNCTION
Prepare payrolls for salaried and hourly paid employees.


KEY DUTIES Maintain payroll master records including employee name, pay rate, benefits and deductions; calculate adjustments such as senior pay and manual cheques; batch, verify and post as required; balance payroll totals to controls; record cheques and direct deposits in cheque register.
Reconcile and remit payroll deductions such as income tax, CPP, EI, superannuation, medical, dental, extended health, group life, charitable donations and savings bonds; assist in the preparation of T4 slips, pension reports and other payroll year-end requirements; maintain and reconcile WCB claims; calculate and remit WCB premiums.
Administer and maintain benefits such as medical, extended health, dental and collect benefits due from employees on leave or retired; calculate and apply garnishee and family maintenance orders; maintain vacation and sick leave entitlements and usage and follow up on overpaid benefits; monitor temporary appointments to ensure correct payments.
Respond to payroll and benefit enquiries from staff, unions, departments and outside agencies; prepare forms and reports such as records of employment and WCB earnings information; prepare financial analyses and reconciliations as required.

Perform related duties where qualified.


INDEPENDENCE
Work is performed according to established schedules, policies and procedures or is assigned by supervisor.
Work is reviewed through discussion with supervisor.
Deviations from established policies and procedures are referred to supervisor with recommendations.
WORKING CONDITIONS
Physical Effort:
Touch keying with a calculator. (often)
Sit with arms unsupported while keyboarding. (occasional)
Mental Effort:
Meet multiple payroll and outside agency deadlines. (frequent)
Short periods of intense concentration while processing payroll. (frequent)
Short periods of intense concentration while performing reconciliations and analyses. (often)
Visual/Auditory Effort:
Focus on a variety of source data and computer for short periods. (often)
Work Environment:
Office.


KEY SKILLS AND ABILITIES
Strong understanding of Payroll legislation
Organize work.
Understand and apply various accounting techniques related to payroll.
Ability to meet strict payroll processing deadlines.
Working level operation of current City of Victoria spreadsheet programs.
Use calculators with speed and accuracy.
Maintain accurate records.
Maintain effective working relationships.
Communicate effectively verbally and in writing.


QUALIFICATIONS
Formal Education, Training and Occupational Certification:
High school graduation.
Second level CGA/CMA program. (2 years)
PCP (Payroll Compliance Practitioner)
Experience:
2 years of related experience.
or an equivalent combination of education and experience.


OTHER:
Maybe requested to substitute in a more senior position.


Work schedule: Monday to Friday, (35 hour work week)
$40.30 per hour, Pay Grade 11
Job Code #4117
This is a CUPE Local 50 Position


To apply for this opportunity you will need to create an online profile or log back in to our career portal at www.victoria.ca/jobs - only online submission will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications and supporting materials as outlined in your resume.


At the City of Victoria, we are committed to recruiting a diverse workforce that represents the community we serve. Indigenous applicants, people of colour, all genders, LGBT2Q+ and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process.


If you require assistance, please email us at careers@victoria.ca.