Job Description

Are you ready to launch your payroll career and gain in-depth experience managing critical weekly cycles?

Are you a highly organized and detail-focused individual ready to launch your career in payroll administration? Do you have a friendly, collaborative attitude and the technical skills to master new payroll systems? Are you looking for an opportunity where you can immediately apply your college training and become a key support member of a finance team?

If so, our Finance Team is looking for you to join us as our new Payroll Administrator.

We're seeking a system-oriented Payroll Administrator to provide crucial support to the Payroll Manager, In this role, you will be instrumental in ensuring timecard compliance, generating variance reports, and maintaining the financial integrity of employee compensation. If you're a recent graduate who is process-oriented and organized, this is the perfect opportunity for you.

Your diligence and commitment to precision will directly influence the business, ensuring payroll operations are efficient, accurate, and aligned with our company's goals.

COMPANY OVERVIEW:

Recognized as a 2025 winner of Canada's Best Managed Companies program -- sponsored by Deloitte Private, CIBC, EDC, The Globe and Mail, and TMX Group -- Smith and Long is the fastest growing, large scale, multi trade company in the Canadian Market. We are uniquely positioned in the traditional fields of Electrical, Mechanical, and Engineering with an internal culture much like a software start-up company.

Here at Smith and Long, we're not just about numbers - we're about making a difference. As a leading player in the Construction industry, we're dedicated to being GAME-CHANGERs, which includes changing the way our industry works with new people, ideas, and innovations. With a team of passionate professionals and a culture of innovation, we're committed to driving success and creating positive change.

Note this position is a completely on-site role based out of our Head Office in Markham, ON. It is considered an entry-level to intermediate level with the opportunity to develop into a more advanced role in the future.

KEY DUTIES AND RESPONSIBILITIES:

Payroll Processing & Compliance:

Assist the Payroll Manager in the end-to-end management of weekly payroll processing, including accurate calculations, ensuring compliant and punctual employee compensation.

Timecard Management:

Monitor and follow up on all timecard entries and reported variances, ensuring the timely and efficient resolution of issues to maintain the flow accurate data.

Reporting:

Provide weekly reporting on payroll specifically highlighting changes in hours, deductions, or status to aid in financial analysis.

Administrative Support:

Support accounts receivable collection efforts during down time, utilizing non-payroll hours to assist the broader finance team's cash management efforts.

WHAT YOU BRING TO THE TABLE:

Educational Foundation:

College graduate with payroll or finance foundations and experience. Diplomas and Certificates in payroll are an asset.

Work Ethic:

Admirable process orientation skills and highly organized, with an ability to manage and execute precise, recurring weekly tasks.

Communication & Attitude:

Excellent social skills, enabling clear and positive interaction with staff and managers.

Technical Skills:

Highly system oriented with proven ability to utilize Microsoft tools such as Excel and rapidly master new enterprise and payroll software.

To apply for this position, please send your resume to:

dromasi@smithandlong.com

We thank you for taking the time to apply; however, only selected candidates will be contacted for an interview.

No Phone Calls Please!

Smith and Long is an equal opportunity employer committed to meeting the accessibility requirements under the AODA. Accommodations are available on request during the recruitment process. If selected for an interview or testing, please advise the hiring team of any accommodations you may require.

Job Types: Full-time, Permanent

Benefits:

Casual dress Company events Dental care Disability insurance Extended health care Flexible schedule On-site parking Paid time off RRSP match Tuition reimbursement Vision care
Ability to commute/relocate:

Markham, ON: reliably commute or plan to relocate before starting work (required)
Application question(s):

Please confirm your resume has been uploaded as a PDF.
Experience:

Payroll: 1 year (preferred)
Licence/Certification:

Payroll Designation or Accreditation (preferred)
Work Location: In person