Job Description

Requisition ID: 348289

Position Number: 20033516

Posting End Date: November 17, 2023

City: Winnipeg

Site: Grace Hospital

Department / Unit: Patient Registration

Job Stream: Non-Clinical

Union: CUPE-FS-WCHREO

Anticipated Start Date: 12/01/2023

FTE: 0.70

Anticipated Shift: Evenings

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary: $19.763, $20.355, $20.966, $21.594, $22.244, $22.910

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We\'re united by a shared commitment to excellent and equitable health care.

Position Overview

Receives patients who are being registered to an inpatient or outpatient program. Obtains all required documentation to pre-admit, register and assign beds to a patient according to Departmental and Hospital policies and procedures. Updates the ADTsystem by entering transfers, discharges and other edit information. Clerical duties include answering the telephones, responding to patient and visitor inquiries, and faxing information to internal and external sources as defined by policy. Other responsibilities include assigning beds, picking up and delivering charts, providing coverage for Communications Clerk, sending chart request information to Health Records on days and evenings and pulling charts from Health Records as required.

Experience

• Experience as a ward clerk, Unit Assistant, Secretary or Receptionist in a clinical area is deemed to meet the definition of related.

Education (Degree/Diploma/Certificate)

• Grade 12 education.
• Successful completion of: a Medical Office Assistant Program from a recognized College, Unit Clerk.
• Certificate program, or the first year of a recognized Health Information Management Professional program required; OR successful completion of a recognized medical terminology course, PLUS one year related office experience preferably in a Medical Record or Patient Registration Department, required.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Working knowledge of patient data systems such as EPR (Electronic Patient Record) and ADT (Admission, Discharge, Transfer) System preferred.
• Keyboarding speed of 45 w.p.m.
• Ability to cope in stressful situations and ability to cope with the fluctuating work load.
• Demonstrated effective verbal and written communication in the English language required.
• Ability to work with minimal supervision.
• Ability to function as an effective member of an interdisciplinary team, including collaboration, team work and good communication skills.

Physical Requirements

• Good physical and mental health required.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Winnipeg Regional Health Authority