Job Description

Job Summary

Only applicants with an attached cover letter will be considered

Heritage Law is seeking a Part-Time Receptionist/Administrative Assistant. The hours are Monday to Friday from 8:30am to 1pm. This applicant needs to be diligent and detail-oriented to join our team in Charlottetown. This role is integral to our firm's success, providing essential support to our lawyers and ensuring smooth daily operations. The ideal candidate will thrive in a fast-paced, collaborative environment, bringing both organizational skills and a passion for client service to the position.

Responsibilities

As a Receptionist/Administrative Assistant at Heritage Law, you will be responsible for:

supporting office operations by: organizing and maintaining physical and electronic filing systems, ensuring confidentiality and adherence to legal procedures; opening and closing in-house and transferred files; preparing and typing a variety of legal documents, including wills, deeds, and corporate minutes, from handwritten notes or drafts; printing documents for signing; scanning the lawyer's daily notes and court filed documents to electronic file; establishing and maintaining office procedures and routines to ensure operational efficiency; ordering office supplies and corporate client's supplies; greeting clients and getting them settled in the boardroom with water or coffee; tidying up the boardrooms for the next client; answering incoming calls and gathering all relevant information to transfer the call or do a conflict check; returning phone calls; scheduling meetings; light housekeeping to ensure a clean and comfortable environment for staff and lawyers; water plants.

Skills

The ideal candidate will possess:

minimum 2 years of experience as a receptionist or an administrator or in a related role; proficiency in Microsoft Office Suite; strong organizational skills with a high level of attention to detail; excellent verbal and written communication abilities; multitasking and time-management skills; adaptability to handle changing priorities and tasks; the ability to handle confidential information with integrity and professionalism; interpersonal and customer service skills.
Job Types: Part-time, Permanent

Pay: From $20,540.00 per year

Expected hours: 20 per week

Benefits:

Casual dress Dental care Disability insurance Extended health care On-site parking Profit sharing Vision care
Application question(s):

Have you attached the MANDATORY cover letter?
Work Location: In person