Job Description

Join a company that believes in Making Today Great!
Work for a Premier Retirement Community and employer in Toronto!
Be a part of a team that shares a passion for making a positive impact-see why we are Happier Here(TM)!
Location: Remote (occasional in-person meetings at Head Office-3845 Bathurst Street, North York)
Schedule: Monday to Friday, 8:30 AM - 11:30 AM (3 hours/day)
Employment Type: Part-Time
About the Opportunity
V!VA Retirement Communities is seeking a detail-oriented and proactive Operations Administrative Assistant to support our Home Office Operations team. This part-time role is ideal for a collaborative, organized, and people-focused professional with a passion for seniors housing and operational excellence. While primarily remote, occasional visits to our Head Office may be required.
What You'll Do
As a key member of our purpose-driven team, you will:

• Provide administrative support to the Vice President, Community Experience, and Operations leaders
• Manage calendars, coordinate meetings, and assist with travel arrangements
• Prepare reports, menus, contact lists, and other operational documents
• Organize and maintain digital files and network drives
• Assist with planning meetings, booking venues, and coordinating logistics
• Create and distribute agendas and meeting minutes
• Support cross-functional projects and initiatives

What You'll Bring

• Minimum 3 years of administrative or office experience
• Post-secondary education in Business, Communications, or a related field (preferred)
• Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint)
• Experience with document management systems (e.g., SharePoint, Teams)
• Strong written and verbal communication skills
• Excellent time management and organizational abilities
• Ability to work independently and manage multiple priorities
• Valid driver's license and access to a vehicle

Why Join V!VA?
At V!VA, you'll make a meaningful impact while working in a collaborative, values-driven environment. You'll be part of a leadership team that supports innovation, empowers its people, and delivers exceptional experiences to our residents and partners.

• A culture that celebrates your ideas, your growth, and your impact
• Opportunities to innovate and lead meaningful projects
• A team that feels like family
• Competitive compensation and benefits

Ready to Bring Your Spark?
If you're passionate about people, love a good checklist, and want to make a real difference in the lives of older adults, we'd love to hear from you.
Apply today and help us make every day more V!VA.
Please Note:
We thank all applicants for their interest in V!VA Retirement Communities. Only those selected for an interview will be contacted.
Agency/recruiter inquiries will not be accepted.
V!VA Retirement Communities is an Equal Opportunity Employer. If you require accommodation during the recruitment process, please let us know--we're committed to working with you to meet your needs.

Skills Required