Job Description

: Part-Time Administrative Assistant

About Us:

At

DiGenova Media Inc.

, we specialize in high-quality media production and marketing services tailored to real estate professionals, builders, and brands. We're known for creativity, reliability, and exceptional client service. Our team thrives on collaboration, efficiency, and delivering real results.

Why Join Us:

Do you enjoy staying organized, supporting a team, and helping things run smoothly behind the scenes? Join us in a role where your communication skills and attention to detail will make a real impact. This is a great opportunity for someone looking for consistent part-time work in a creative and professional environment.

About the Role:

We're looking for a

Part-Time Administrative Assistant

who's friendly, organized, and reliable. You'll play a key role in supporting our team and managing essential day-to-day operations--helping us stay on track while delivering a great client experience.

Responsibilities:

Office Operations:

Open the office daily and ensure gear is readily available for the team to pick up and drop off.

Client Coordination:

Serve as the main point of contact for clients, ensuring their needs are met and expectations are exceeded.

Office Administration:

Manage scheduling, correspondence, and documentation to keep operations running smoothly.

Project Support:

Assist in planning and coordinating client projects, ensuring timely delivery of services.

Communication Management:

Handle phone calls, emails, and inquiries, maintaining a professional and friendly demeanor.

Problem-Solving:

Address client concerns or challenges with a proactive and solutions-oriented approach.

Team Collaboration:

Work closely with the team to align efforts and deliver exceptional client outcomes.

Process Improvement:

Identify and implement strategies to enhance client experience and office efficiency.

What We're Looking For:

Experience:

2+ years in administrative or client-facing roles, preferably in a real estate or media environment.

Organizational Skills:

Exceptional ability to multitask, prioritize, and manage time effectively.

Communication Proficiency:

Strong written and verbal communication skills with a professional tone.

Tech-Savvy:

Proficiency in Google Workspace and CRM tools, with experience using social media platforms like Instagram, Facebook, and YouTube. Familiarity with project management software is a plus.

Problem-Solving:

A proactive mindset with the ability to handle challenges and find solutions quickly.

Client-Focused:

A friendly and professional demeanor, driven by a desire to create outstanding client experiences.

Adaptability:

Ability to thrive in a fast-paced environment and adjust to changing priorities.

Perks of the Role:

Collaborative Team Environment:

Work with a supportive and creative team dedicated to excellence.

Professional Growth Opportunities:

Develop your skills and grow your career within a dynamic company.

Impactful Work:

Play a key role in ensuring our clients' success and satisfaction.

Innovative Atmosphere:

Be part of a company that values creativity and forward-thinking.

Application Process:

We're excited to learn more about you! To apply, please submit:

A cover letter explaining why you're a great fit for this role. A resume detailing your relevant experience and skills. (Optional) A brief example of how you've successfully supported client or team needs in a previous role. Selected candidates will be invited for an interview to discuss their experience and vision for excelling in this role.
Selected candidates will be invited for an interview to discuss their experience and vision for excelling in this role.

Location:

On-site in Vaughan, ON

Pay:

From $19.00/hour

Schedule:

Part-time | Must be available on evenings and weekdays

Job Type: Part-time

Pay: From $19.00 per hour

Benefits:

Dental care Extended health care Life insurance
Flexible language requirement:

French not required
Schedule:

Every Weekend Monday to Friday
Ability to commute/relocate:

Woodbridge, ON L4L 9P1: reliably commute or plan to relocate before starting work (required)
Work Location: In person

Application deadline: 2025-08-04
Expected start date: 2025-08-04