Job Description

Job Title:

Receptionist / Office Assistant

Job Type

: Part time - Shared Position split weekly

WHAT WILL THE RIGHT PERSON LOOK LIKE?

We are looking a dedicated, strong team player to join IMS in this shared position of Receptionist/Office Assistant! IMS is continuously looking to build its team with dynamic, dedicated, knowledgeable team members.

Our diverse and inclusive work environment offers a positive, friendly work culture that our staff are proud to be a part of! The ideal candidate will be the first point of contact with IMS as they greet customers and guests in person and on the phone. They should be skilled at building and maintaining strong work relationships, and provide exceptional service to everyone they come in contact with.

IMS seeks to bring on employees who bring a positive, pleasant attitude, a strong work ethic, is reliable and punctual, has excellent people relational skills, strong verbal and written communication in English, possesses strong organizational skills, and is detail-oriented. This person must be able to manage front end tasks with confidence and ease, is proactive and takes initiative unprompted, and finally, can conduct themselves in a calm, cooperative and professional manner. A mature, positive, can-do attitude is a must, along with professional personal presentation.

ROLE OVERVIEW:

This part time, shared position of Front End Receptionist/Office Assistant, consists of two (2) employees that split the work week as detailed below.

Breakdown for weekly hours is as follows:

This is a two (2) week rotation

Week One

Employee will work Thursday to Friday (7 hours per day/14 hours in week one)

Week two:

Employee will work Wednesday, Thursday and Friday (7 hours per day/21 hours in week two)

Total Bi-weekly hours:

35 hours worked between the two week rotation each pay period

This shared position will require coverage for each other when their counterpart takes vacation time or calls in sick. Therefore, some weeks will require more hours than the regular work schedule.

The successful person will assist in the day to day activities involved to run the front office area.

KEY QUALIFICATIONS/REQUIREMENTS:

As the Receptionist you must;

Possess a friendly, positive attitude as the first point of contact with IMS whether by phone or in person Have a professional, personal presentation Have excellent phone etiquette skills that present as calm and kind Have strong organizational skills, be detailed and be able to handle multiple tasks with ease Be proactive outside of the normal reception duties and take initiative to assist where needed or find things to do when slow Possess adequate computer skills n Word, Excel, ordering on website Confidence dealing with supplier representatives for office supplies Have strong communication skills in English, both verbal and written Experience is considered an asset but we are willing to train the right individual who has a desire to learn

KEY RESPONSIBILITIES:

The successful person(s) will be able to handle the key responsibilities for the role;

Greet customers and vendors upon arrival to facility Answer and screen incoming phone calls in a professional manner Handle mail distribution, both incoming and outgoing Manage and order office supplies for standard weekly orders and special requests Manage reception emails Arrange office luncheons when needed Manage and organize supplies room and social club storage area General cleanliness of reception area, small kitchen area in reception, training room, boardroom, recycling, coffee/water station Assist Sr. Office and HR Manager as needed with distribution of various company documents and signage Participate on the Joint Worksite Health and Safety Committee as Secretary Other duties as assigned

COMPENSATION:

Hours of Work

: 8:30am - 4:00pm (every Thursday and Friday, alternating Wednesdays).

Wage:

This position is an hourly paid position.

Vacation

: 4% of accrued pay based off of total yearly hours worked

Christmas Shutdown:

Additional days of paid holiday time off during Christmas shutdown week that are not covered by Statutory Holidays

NOTE:

New employees must be past their probationary period to be eligible

Birthday:

After the first year of employment, employees are entitled to take a day off in their birthday month with pay

If you feel this part time, shared position would be a good fit for your lifestyle, we invite you to submit your resume and cover letter as soon as possible for consideration.

IMS thanks you in advance for your submission and will contact those who fulfill the requirements above to move forward in the hiring process.

Job Types: Part-time, Permanent

Pay: $18.00-$20.00 per hour

Benefits:

Company events On-site parking Paid time off
Application question(s):

Do you have experience using Microsoft office? Managing emails? Placing on-line orders? Basic Excel skills? Can you create standard word documents? Fluent in the English language, spoken, written and reading? Are you able to be flexible to cover alternative days if the reception counterpart is unavailable to come in?
Experience:

Front desk: 1 year (preferred)
Language:

english (required)
Location:

Calgary, AB T2C 2V5 (required)
Work Location: In person