Job Description

George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other.

Equity Statement

George Brown College is committed to creating and sustaining an equitable and inclusive learning and working environment. We encourage and actively seek applications from Indigenous, Black, racialized people, visible minorities, 2SLGBTQIA+ persons, all genders, and persons with disabilities.

GBC Vision

To be a college renowned for its inclusion, excellence, relevance, impact, and leadership.

Position Summary:

The Administrative Assistant of the Academic Programs will assist the Chair of the Department, the Academic Operations Manager, Program Coordinators and faculty in the School of Social and Community Services and in the School of Deaf and Deafblind Studies, in the following main academic activities: organize, attend and take minutes during PAC meetings twice a year; cover front desk and provide in person and online student advising in coordination with the admin team; input academic programs course outlines in the COMMS for Fall, Winter and Spring /Summer Semester; work with the Chair, Program Coordinators, Marketing and RO on review and update of PMT.

Key responsibilities:

• Provides in-person admin and logistical support of Schools events and functions, Schools Meetings, Program Coordinators Meetings, Program Advisory Committees (PAC), and assigned committees/task groups. Arranges draft agendas, prepares related background material, process Chartwell orders when required, invoices, honorariums, takes minutes and files and archives meeting documents in the respective electronic filing system.

• Provides student advising services in person during the academic year and pick periods such us grade amendments, course adds/drops, substitution, block registrations, holds, academic standing and resolves CAPP report issues, as needed.

• Monitors Community Services & Deaf and Deafblind Studies email.

• Provides admin support to the Chair and faculty on the update, maintenance and inventory of course outlines in COMMS throughout the academic year.

• Initiates the PMT process based on the PMT office timelines and provides support to the Chair and Program Coordinators in the review process of the web content update.

• Supports Program Coordinators during pick periods such us program orientation, welcome-back, start-up, end-of-term, etc.

• Administers purchasing process of office supplies, instructional supplies, and equipment (use of web requisition where applicable). Administers office supplies inventory in the office.

• Identifies, refers, and communicates IT related issues (photocopiers, computer issues in the office, etc.) and building facilities issues to other appropriate departments for resolution.

• Maintains up to date information on community Brightspace and updates Faculty manual on a yearly basis.

• Maintains Affiliation Agreements process together with the School and the Office of the Dean.

• Other related duties as assigned.

Educational and Experience Requirements:

• Three-year diploma from a recognized post-secondary institution in Office Administration or Business administration or equivalent.

• Minimum two (2) years of office administration and customer service experience is required, along with the ability to work in a busy, active work environment.

• Proficiency with Microsoft Office suite, Teams, Zoom, and other online meeting platforms.

Skills and Attributes:

• Highly efficient in managing online and onsite meetings, taking meeting notes and other meeting logistics in a fast-working environment.

• Solid attention to detail, excellent written and verbal communication skills and customer service skills are required.

• Displays good judgment and has excellent problem-solving skills.

• Self-motivated and able to work with minimal supervision; excellent time-management skills.

• Demonstrated collaboration, interpersonal, and teamwork skills at a professional level.

• Demonstrated commitment to uphold the College\'s priorities on diversity and equity.

Interview process may consist of a practical skills component.

Notes:

• The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews or offer.
• First consideration will be provided to regular part time (RPT) support staff in accordance with the part time Support Staff Collective Agreement.
• GBC employees please use

to apply via our internal site using your GBC credentials for consideration prior to the internal closing date.

About Us:

prides itself on educating students through real-world learning, in the heart of Toronto. Our faculty and employees make this vision a reality, and we support them by making George Brown a . See why we are consistently ranked as one of .

George Brown College offers hybrid work opportunities, a competitive pension plan, generous holiday and vacation time, a tuition assistance program, discounted rates for employees taking Continuing Education courses, and an equitable work environment where everyone matters.

George Brown College is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Candidates who require accommodation in the hiring process may contact confidentially.

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George Brown College