Job Description

Parish Administrator:

All Saints' Anglican Church Westboro, Ottawa

All Saints' Westboro is seeking a warm, capable, and highly organized Parish Administrator to support the daily operations of our vibrant parish community. As the welcoming face of the church office, the Parish Administrator plays a key role in ensuring the smooth coordination of parish life, offering vital support to the clergy, staff, volunteers, and wider community.

This is a part-time permanent position, reporting to the rector, and ideal for someone with strong communication skills, a commitment to confidentiality, and a heart for service in a church setting.

Key Responsibilities

1. Office & Administrative Support

Serve as the first point of contact for parishioners, staff, and the public. Manage emails, phone calls, mail, and office supplies. Provide administrative support to clergy and staff. Maintain records, archives, and parish databases Liaise with ministry leaders and external partners (including First United Church). Coordinate police record checks and maintain diocesan statistical records. Maintain office equipment and arrange service as needed.

2. Worship & Pastoral Administration

Prepare weekly Sunday bulletins, prayer lists, and duty schedules. Support communication for worship participants and staff. Attend and contribute to regular staff meetings. Coordinate materials and reports for the annual vestry meeting and diocesan returns.

3. Facility & Event Coordination

Maintain the parish bookings calendar in collaboration with First United. Respond to inquiries and coordinate room rentals with the facilities manager. Assist with logistics and materials for parish programs and events.

4. Communications & Website

Ensure the timely flow of parish communications. Support parish website updates in collaboration with the web designer.

Qualifications

Proficiency in English: spoken and written. Proficiency in clerical skills using Microsoft Office, Google tools, and Zoom; Familiarity with Mailchimp, Canva, Facebook, and other online tools is an asset. Excellent communication, organizational, and interpersonal skills. Background check and police record clearance required as a condition of employment.

Job Details

Position:

Parish Administrator

Location:

347 Richmond Rd, Ottawa, ON K2A 0E7

Reports to:

Incumbent

Hours:

Monday to Friday 9:30 am to 2:30 pm, 25 hours/week

Start Date:

End of September 2025

Compensation:

$23-$25/hour based on experience

Employment Type:

Part-time, Permanent

Application



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Applications will be reviewed on a rolling basis. Only those selected for an interview will be contacted.



The Anglican Diocese of Ottawa is committed to equity and inclusion and welcomes applications from all qualified candidates. We are an equal-opportunity employer and will accommodate applicants under the Ontario Human Rights Code and AODA. Please contact us at hr@ottawa.anglican.ca if you require accommodation.



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This ad is for an existing opening.