Job Description

Position Overview

The Operations & Project Support Coordinator is responsible for ensuring day-to-day operational efficiency across crews, equipment, and administrative processes. This role supports project execution, financial follow-up, and forward planning, helping the company stay organized, on schedule, and profitable. Performance will be reviewed monthly, with probationary status based on evaluation.

Key Responsibilities

Ensure all equipment is in proper working order, developing checklists and maintenance forms, printing out schematics manuals. Confirm all crews have the necessary tools, materials, and resources which will include sourcing and technical shop/repairs that can be on hand to maintain the equipment. Rely the maintenance protocols to PMs. Verify daily/weekly checklists are completed. Oversee project close-out, including documentation and client hand-off and set up for referral program. Prepare and submit estimates to management in a timely manner. Process invoicing quickly and accurately. Manage accounts receivable, including follow-up with clients as needed. Order Materials Support weekly "look ahead" schedules and planning. Assist with project and operations planning to improve efficiency. Setting up new program and systems.

Qualifications & Skills

Strong organizational and time-management skills. Ability to manage multiple priorities and deadlines. Experience with invoicing, estimates, and accounts receivable. Good communication skills with both internal teams and clients. Attention to detail and problem-solving ability. Proficiency in MS Office, project management tools
Performance & Evaluation

Position is subject to monthly performance reviews. Probationary period applies, with continuation based on performance evaluation.
Job Type: Full-time

Pay: From $52,000.00 per year

Language:

English (required)
Work Location: In person