Job Description

Overview

Hunsley and Associates Landscaping, located in Upper Tantallon, NS, is seeking an experienced Operations/Office Manager to oversee the daily functions of our office. This is a 20-month maternity leave contract, with the possibility of permanent full-time extension.

This is a full-time, in-office position. Hours of operation are Monday to Friday, 8:30am to 5:00pm. The office is not located on a bus route.

Duties

Office Management and Customer Service

: as the first point of contact for our clients, you will handle all day-to-day office tasks. These include, but are not limited to: answering phones, promptly responding to clients via phone & email, scheduling jobs, resolving any issues in a timely and professional manner, managing and maintaining schedules, maintaining electronic filing systems and records, managing the recruitment process, creating and issuing employee documents, and overseeing marketing and social media.

Project Management

: overseeing daily operations of multiple landscaping teams, maintaining detailed notes on jobs, preparing estimates for clients, ordering from suppliers, creating detailed client lists for services each season, managing employee's schedules.

Accounting

: managing and processing payroll weekly, preparing invoices for landscaping jobs, preparing invoices for monthly maintenance services each season, receiving payments, corresponding with and providing payments to suppliers.

Requirements

Relevant post-secondary education (Office Administration, Business Administration, or a related diploma/certificate) Previous experience in an administrative role required Proficient in Outlook, Google Workspace, and QuickBooks Comfortable working independently and taking initiative Ability to prioritize, meet deadlines, and respond to changing demands Highly organized and detail-oriented Excellent communication skills, both written and verbal

Hours of Operation

Monday to Friday, 8:30am to 5:00pm AST Occasional work outside of office hours may be required (i.e. phone/email coverage during snow storms)

Salary

Salary will be based on experience Starting at $21.00 per hour Weekly pay schedule

Expected start date

September 2025
Job Type: Full-time

Pay: From $21.00 per hour

Expected hours: 40 per week

Benefits:

Casual dress On-site parking Paid time off Wellness program
Application question(s):

Our office is not located on a bus route. Do you have a reliable form of transportation to get to work in Upper Tantallon?
Experience:

Administrative: 1 year (required)
Work Location: In person