Job Description

Role Description: Operations Manager

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Mission:

As the Operations Manager, you will contribute to Extendicare's purpose of Helping People Live Better by leading all business and administrative functions in a longterm care home. You will lead and mentor administrative staff while working closely with the Executive Director and leadership team to support the home's daily operations. This role is accountable for the home's financial management, payroll and benefits, scheduling and workforce administration, and other key administrative processes, with a focus on compliance with company and regulatory requirements. Through your leadership and problem-solving skills, you will drive efficiencies and foster a welcoming environment for residents, families, and employees.

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Key Outcomes:

Ensure accurate and timely completion of key Human Resource (HR)

processes, including employee lifecycle updates, bi-weekly payroll,

scheduling, and benefits. Serve as the in-home subject matter expert for

these functions.

Oversee resident billing accounts and collection processes to ensure timely

payments and accurate record-keeping.

Support the home's financial health by proactively managing budgets,

monitoring spending, and meeting financial targets. Regularly review

financial reports to identify and investigate variances and take timely action

to resolve issues and improve accuracy.

Maintain compliance with provincial legislation, company policies, regulatory

standards, and collective bargaining agreements across all administrative and

financial functions within a unionized environment.

Lead and develop a high-performing administrative team that demonstrates

Extendicare's values and delivers exceptional service to our residents,

families and employees.

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Key Responsibilities:

Financial Acumen - Lead and execute financial tasks such as processing

payments, coding time and expenses, managing resident accounts and

collections, and maintaining accurate records for banking, petty cash, and

provincial funding.

Analytical Thinking - Review and interpret payroll, scheduling, budget,

financial and HR data to ensure accuracy, identify trends, flag discrepancies,

and provide insights that support strategic and cost-effective decisions, while

recommending and implementing corrective actions as needed.

Customer Service - Support residents, families and employees by acting as

primary contact for financial or HR inquiries, resolving issues with empathy

and professionalism.

Lead - Supervise and coach the administrative team, fostering a highperforming, service-oriented, and collaborative office environment. Manage new employee onboarding activities.

Collaborate - Partner with the Executive Director, home leadership, union

partners, regional teams and head office resources to support daily home

operations and contribute to a collaborative, solution-focused environment.

Maintain - Oversee employee files, HR documentation, learning completion,

business processes, and office workflows, ensuring accuracy, confidentiality,

and compliance with provincial legislation, company policies, collective

bargaining agreements and regulatory standards.

Continuous Improvement - Enhance efficiency and performance by

streamlining back-office processes, applying data insights, and supporting

ongoing home initiatives, projects and local implementation of corporate

projects.

Values Alignment - Promote Extendicare's Mission, Vision, and Values by

demonstrating integrity, respect, and a commitment to residents' rights.

Flexibility - Assume additional responsibilities or tasks that are unique to a

specific home or are temporary in nature.

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Required Education, Credentials and Experience:

Post-secondary education in Business Administration, Accounting, or Human

Resources.

Proficiency in Microsoft Office Suite (Word, Outlook, Teams, SharePoint) and

advanced proficiency in Microsoft Excel.

Demonstrated working knowledge of cloud-based systems such as Workday

and PointClickCare preferred.

3-5 years of experience in business or office operations preferred; experience in long-term care or healthcare is an asset.

2-3 years of supervisory or people leadership experience preferred.

Demonstrated expertise in HR, payroll, benefits administration, scheduling,

accounts receivable/payable, and a strong working knowledge of practices

within a unionized environment, including the interpretation and application

of collective agreements.

Proven ability to apply organizational skills, analytical thinking, and attention

to detail while maintaining superior customer service in a fast-paced, multifunctional environment.

Demonstrated ability to manage multiple priorities under tight deadlines.

Must provide a complete and current (within six months) Vulnerable Sector

Check (including a Criminal Background Check) or be willing to obtain one.

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Core Competencies :

Computer Skills and System Proficiency

Multi-tasking and Prioritizing

Financial Acumen

Customer Service and Communication

Analytical Thinking

Time Management

Attention to Detail

Relationship Management

Change Management

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Attributes of an Effective Leader:

Strategy Development: Understands the organization's strategy and sets

priorities to make it happen.

Self-Motivated and Results Driven: Takes ownership and holds

themselves and others responsible for delivering high-quality, timely, and

cost-effective results.

Collaboration: Inspires a collaborative team environment and works

effectively with others with the ability to influence.

Effective Communication: Actively listens, seeking to understand all

perspectives and communicates with respect.

Problem Solving: Recognizes and takes ownership to resolve issues outside

of clear role mandate.

Builds High Performing Teams: Builds the capability of individuals and

teams through continuous feedback, coaching, and a commitment to learning

and development.

Data Analytics & Continuous Improvement: Uses data to identify and

measure performance and develop solutions to motivate improvement.

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What Extendicare has to offer:

At Extendicare, we believe that working as a team creates an environment that

allows us to reach our potential. We value each employee, encourage equal

opportunity for growth and recognize achievement. As a valued member of our team, you can expect:

Continuous mentorship, support for life-long learning

Opportunities for advancement and career growth within the organization

A rewarding and meaningful work experience where you can enrich your life

and the lives of others through your work.

Employee Family Assistance Program

Robust benefits package

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Extendicare is a leading provider of care and services for seniors across Canada, operating under the Extendicare, ParaMed, Extendicare Assist, and SGP Purchasing Network brands. We are committed to delivering quality care to meet the needs of a growing seniors' population, inspired by our mission to provide people with the care they need, wherever they call home. We operate a network of long-term care homes (both owned and under management contracts), deliver over 11 million hours of home health care services annually, and provide group purchasing services to third parties representing approximately 150,000 beds across Canada. Extendicare proudly employs nearly 30,000 qualified, highly trained and dedicated team members who are passionate about providing high-quality care and services to help people live better.

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#ExtendicareOntCentralSouth

Time Type:

Full time
When you choose to build your career with Extendicare, you're joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences.


If you have a passion for caring, turn it into a rewarding career with Extendicare!


Extendicare and affiliated organizations including our partner homes in Extendicare Assist, accommodate the needs of job applicants throughout its recruitment and selection processes upon request.