Job Description

Who We Are

NCSY, a project of the Orthodox Union, connects with Jewish teens through innovative, cutting-edge social and recreational programs to develop a positive Jewish identity. NCSY Inspires Jewish teens and their connection to Israel through informal Jewish education, retreats and summer programs. NCSY Empowers teens through leadership development and guidance to become passionately committed leaders of the Jewish community and instruments for positive change and renewal. NCSY is the premier organization dedicated to connect, inspire and empower Jewish teens and encourage passionate Judaism through Torah and Tradition.

The Orthodox Union (OU) is the largest Orthodox Jewish organization in the United States. Founded in 1898, the OU supports a network of synagogues, youth programs, Jewish and Religious Zionist advocacy programs, programs for the disabled, localized religious study programs, and international units. The OU maintains a kosher certification service, whose circled U symbol, is found on the labels of many kosher commercial and consumer food products.

About the Role

As an Operations & Logistics Coordinator, you'll be the backbone of our operations, ensuring smooth planning and execution of Shabbatons, workshops, conferences, and weekly programs. You'll manage everything from travel and transportation to vendor coordination and inventory, helping us deliver meaningful experiences to youth across Canada.

Key Responsibilities

Plan and coordinate logistics for events and programs of all sizes locally and internationally Manage site inspections and negotiate contracts for venues, catering, transportation, and event staffing Manage event setup and takedown, supply pickups/returns, and on-site execution Troubleshoot logistical challenges and develop contingency plans Manage participant registration, payment processing, subsidies, and communications Liaise with parents, vendors, and internal teams to ensure seamless coordination Draft pre- and post-event communications (info letters, surveys, follow-ups) Support & coordinate weekly programming logistics (food orders, venue bookings, flyers, registration links, and promotional materials) Manage stipends and gift card distribution Maintain program inventory, order supplies, order outreach materials, order SWAG, and oversee vendor relations Use tools like Monday.com, SharePoint, and Canva for planning and coordination Recruit and manage volunteers and event staff Collaborate with fundraising and accounting teams to support reporting and budgeting Track transportation schedules and coordinate travel for staff and participants Enter data into the NCSY database and attend meetings/events as required (including evenings/weekends)

Qualifications

2 - 5 years in event or logistics coordination Experience in the not-for-profit sector preferred Familiarity with Jewish organizations is an asset Proficient in Microsoft Word, Excel, PowerPoint, and Canva Strong organizational, communication, multitasking and problem-solving skills Ability to manage multiple projects under tight deadlines A proactive, solution-oriented mindset under pressure Comfortable working independently and taking initiative Flexible schedule with availability for evening/weekend travel Valid driver's license and access to a reliable vehicle Ability to drive UHAULs for event equipment transport

Why Work

with

Us

Join a passionate and mission-driven team that values innovation, creativity, and impact. You'll help shape how thousands of teens and families engage with Jewish life and identity. Health & dental benefits are available after 3 months of employment. Paid personal days in addition to vacation days. Paid Jewish holidays. * Short Fridays to accommodate for the Sabbath.