Job Description

Job Details

Part-Time

Posting Status

Open to all current Town of Oakville employees and external applicants.

Closing Date

Applications for this position must be received at oakville.ca by no later than 11:59pm on

July 4, 2025.

Job Responsibilities:

Reporting to the Supervisor, Administrative Support Services, the Operations Clerk is a part-time position providing administrative support in the delivery of a wide range of Central Operations services including:

Maintaining accurate records for both Roads & Works and Parks & Open Space Operational Departments; Data entry into multiple computer software system, assistance in keeping all operations files and office records accurate and up-to-date to ensure efficiency; Customer service duties including receiving Central Operations office inquiries from general public, including: telephone inquiries, in-person, mail and email; Assists in the organization, distribution, faxing, mailing of incoming and outgoing sectional correspondence; Ordering, verification, and reconciliation of office stationary supplies; Receives and forwards customer requests and complaints to Supervisor, Administrative Support Services and provides assistance in following up to ensure complaints and requests are tracked and follow up with customers is complete; May record and distribute meeting minutes as required; Ability to work flexible hours/days based on the schedule posted in advance; Other duties as may be assigned.

Qualifications:

Secondary school diploma with a minimum of 1-2 years of administrative experience; Accurate keyboarding skills and the ability to pay close attention to detail are essential; Demonstrated knowledge of Microsoft Office and knowledge of POS is a requirement; Excellent interpersonal, organizational, communication and customer service skills to represent the department in a courteous manner in dealing with the public and staff, and in coordinating customer service responses; Ability to work effectively and efficiently in a multi-tasking fast paced environment is required; Proficient time management skills and flexibility in adjusting between a variety of duties. Ability to work with minimal supervision and as part of a team;

DATED:

June 25, 2025

This job profile reflects the general requirements necessary to perform the principal functions of the job. This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified. Applicants may also be required to undergo testing.

We thank all applicants and advise that only those selected for an interview will be contacted.