Job Description

Job Overview

We are an award-winning beauty brand specializing in sustainable, results-driven formulations crafted from the finest botanicals. We're seeking a dedicated Operations Assistant to help optimize our operations, support our founder, and contribute to improving overall efficiency and profitability.

Duties

We're looking for a highly organized and proactive Operations Assistant to support daily business operations, improve workflow efficiency, and ensure smooth coordination across key functions. If you have a sharp eye for detail, with leadership qualities, and enjoy optimizing processes, this role is for you!

Key Responsibilities:

? Operational Support

- Help streamline workflows, ensuring efficiency across daily operations.

? Scheduling & Coordination

- Organize weekly schedules, meetings, and events for smooth execution.

? Customer & Client Relations

- Assist with customer inquiries, follow-ups, and ensuring an outstanding client experience.

? Inventory & Logistics Assistance

- Support inventory management and supply chain coordination.

? Administrative Support

- Handle invoicing, data entry, and other essential business admin tasks.

? Founder & Executive Support

- Assist the Founder & CEO in streamlining daily business functions, managing priorities, and optimizing operations.

?

Brand Representation at Events

- Occasionally, you may attend professional events with the founder and will need to maintain a polished and professional presence to represent the brand.

Requirements:

- 2+ years of experience in operations, business administration, or a similar role, ideally within e-commerce, beauty, or retail (required).

- Strong organizational and time-management skills with the ability to anticipate needs.

- Tech-savvy - Proficient in Google Suite, Microsoft Office, Notion, Trello, or similar tools.

- Ability to work independently and problem-solve efficiently.

- Experience in beauty, retail, or e-commerce is a plus!

- A proactive mindset - someone who takes initiative and improves processes.

- Discretion and reliability in supporting the founder with operational and confidential tasks.

Apply today and get a chance to:

- Work with an award-winning, innovative skincare brand.

- Be part of a passionate, creative, and growth-driven team.

- Flexible, part-time hybrid role with room for advancement.

- Opportunity for career growth as we expand

- Engage in a mission-driven company that prioritizes self-care & wellness.

Send your resume and a brief cover letter explaining how your skills align with this role and why you'd love to work with OKOKO.

Job Types: Part-time, Fixed term contract, Internship / Co-op

Pay: $20.00-$27.00 per hour

Benefits:

Company events Flexible schedule Work from home
Schedule:

Monday to Friday On call Weekends as needed
Application question(s):

Describe a time when you successfully optimized an operational process in a previous role. What changes did you implement, and what were the results? How do you prioritize tasks when managing multiple projects with competing deadlines? Can you provide an example? What tools or software have you used to manage operations, scheduling, or client communications? How comfortable are you using technology to streamline processes?
Experience:

operations: 2 years (preferred)
Work Location: Hybrid remote in Vancouver, BC V6A 1C4

Application deadline: 2025-02-15