Job Description

SUMMARY

DYWIDAG stands as a global leader in construction and infrastructure technology that works with government authorities, asset owners, construction companies, and design offices to support their infrastructure projects. We have expanded into over 50 countries worldwide and continue to keep infrastructure safe and secure every single day. The Operations Administrator plays a key role on the Canada East Operations Team. This position is responsible for providing administrative and organizational support to ensure the smooth and efficient daily operations of the office and facility.

ESSENTIAL FUNCTIONS

• Process invoices & allocate the costs to proper GL accounts for appropriate approvals.
• Ensure that payables are dealt with in a timely manner and accurate.
• Assist with Accounts Receivables.
• Receive, sort, and route incoming mail to the correct department.
• Prepare any outgoing mail/packages and ensure pickup is complete/scheduled.
• Maintain supplies for the office and ensure proper approval is given prior to ordering.
• Collect salaried timesheets to deliver to Human Resources.
• Assist with purchasing for warehouse and fabrication.
• Greet on-site visitors and direct them to the correct company personnel.
• Answer incoming calls and route to the correct department.
• Administer promotional literature for the office, as needed.
• Prepare and distribute company correspondences, as needed. Perform other related administrative duties as assigned.

• High School Diploma or equivalent is required.
• Associate degree or equivalent is preferred. 2 to 4 years of administrative experience required.

• Strong Microsoft Office knowledge.
• Excellent communication skills.
• Analytical skillset to assist in following instructions.
• Problem solving skills are a must.
• Can work independently or with a team.
• Strong time management skills. Fluent in English.

• Prolonged periods of sitting, standing, laptop use, etc.
• Must be able to lift up to 15 lbs.