Job Description

THE OPPORTUNITY

Western Forest Products has an exciting opportunity for an Operations Administrator for our Saltair Sawmill Division in Ladysmith.

What You\xe2\x80\x99ll Do: The Operations Administrator is responsible for a variety of administrative functions that help keep the mill running smoothly. You\xe2\x80\x99ll support different areas of the operation including payroll, human resources, health and safety, environmental compliance, and accounting.

Who You Are: You have at least 2-3 years of experience in administrative roles and are looking to continue developing your skills. If you have previous experience in HR-related tasks such as coordinating recruitment and onboarding or health and safety administration, that\xe2\x80\x99s a definite bonus! You have a can-do attitude, and a customer service mindset, are a self-starter, have strong attention to detail, and can keep yourself organized in a high-volume, fast-paced environment.

Work Environment: Due to the nature of this role needing to work collaboratively with others at the operations, it is to be performed in person at our Saltair Sawmill Division in Ladysmith.

RESPONSIBILITIES

Payroll, HR & General Administration

• Payroll administration including daily entry into ADP/adding schedules;
• Update rates/job positions on timesheets as required;
• Assist hourly employees with benefits and payroll queries;
• Maintain vacation tracking for hourly employees;
• Crew scheduling, call-ins and report absenteeism to Management weekly;
• Maintain all personnel files;
• Support with Western Learning Courses;
• Maintain job posting system;
• Provide administration assistance to Manager, Superintendents, Supervisors and Planning Department as required;
• Arrange hourly candidate interviews and assist new hires with orientation paperwork.
• Timekeeping and benefits administration;
• Provide administrative support to month-end reporting; and,
• Other duties as required and assigned.

Accounts Payable & Purchasing Support

• Daily matching of PO\xe2\x80\x99s, invoices and receiving documents;
• Process and code matched vouchers in A/P and CMMS system;
• Maintain all accounts payable files;
• Vendor account reconciliations and follow up communication; and,
• Assist Purchasing/Stores/Maintenance personnel with tracking contract maintenance time, safety supplies, and office supplies.

Health and Safety Administration

• Provide administrative support to incident investigations, including reporting injuries to WorkSafeBC, submitting investigations and SITRUS reporting;
• Provide administrative support to promote Ability Management, including submitting forms, coordinating therapists, return to work plans and reporting, and accommodation coordination;
• Provide administrative support to the Alcohol and Drug program, including scheduling pre-employment, for cause and post-incident testing, managing accurate records and ensuring contractor compliance with Western\xe2\x80\x99s Alcohol and Drug Policy;
• Provide administrative support to implement Western\xe2\x80\x99s Safety program, including maintaining accurate and compliant records, developing weekly crew meeting information, preparing and tracking the Annual Safety Improvement Plan and safety reporting; and,
• Training manager database administration.

QUALIFICATIONS

Education and Experience

• 2-3 years of experience in an administrative capacity;
• Certificate, Diploma or Degree in Business or Administration is a definite asset, or a combination of education and experience;
• Experience in a manufacturing or industrial environment an asset.

Skills, Knowledge and Required Competencies

• Proficient use of Microsoft Office products;
• Works well in a team environment;
• Willing to take on projects and complete in a timely manner;
• Strong organizational skills with an ability to multitask; and,
• Strong communication skills.

YOUR CAREER

At Western Forest Products, we believe our most significant asset is our people. Investing in our people brings value and success to our business, ensuring a safe, engaged, productive and continuously improving workplace. We offer challenging opportunities working alongside the best in the industry to meet your career and professional development goals while providing competitive total rewards and recognition.

We provide a variety of on-the-job training and continuing education in many areas at Western to ensure you have the skills you need to succeed. Our promote-from-within culture recognizes high performance and we offer diverse career paths across the organization for those with the talent and will to advance.

Our total rewards offering including competitive pay, performance bonus, pension plan, benefits and other programs designed to support our employees.

WESTERN OVERVIEW

Western Forest Products is a leading forest products company that sustainably manages forests and manufactures high-quality wood products. Headquartered in Vancouver, British Columbia with operations in the coastal region of BC and Washington State, Western meets the needs of customers worldwide with a specialty wood products focus and diverse product offering.

Our commitment to health and safety, environmental stewardship and community engagement is core to how we do business at Western Forest Products.

Our approach to responsible business practices in all aspects of our business is multi-faceted. We adhere to and employ the most stringent environmental practices in the world. The steps we take to ensure the forests in which we operate are renewed and remain healthy and viable for future generations are mirrored in the care we take to make certain our communities continue to grow and prosper. This includes investing in communities where we operate and continuing to forge mutually beneficial relationships with First Nations in respect of their local and cultural interests.

Western Forest Products