Job Description

Position Title: Operations Administrator

Location: Timmins, ON

At Environmental 360 Solutions Ltd. (E360S), we don't just manage waste - we redefine the industry. Fueled by an ambitious and innovative entrepreneurial vision and decades of leadership, we're building a smarter, cleaner, and more sustainable future. Our team is made up of driven professionals who thrive on challenge, embrace technology, and never stop learning. If you're looking to do work that matters - where your ideas are valued, your growth is supported, and your impact is real - you've come to the right place.

Overview

We are seeking a highly organized and detail-oriented Operations Administrator to provide critical support to our daily operations. In this role, you will play an integral part in maintaining the efficiency of our business by coordinating service schedules, ensuring the accuracy of billing and invoicing, and facilitating effective communication across departments. The ideal candidate will be proactive, dependable, and adept at managing multiple priorities in a fast-paced and dynamic work environment.

Key Responsibilities

Administrative & Operational Support

Provide comprehensive administrative and operational support to the Operations Manager and field teams. Assist in monitoring daily operational activities, including route progress, service completion, and equipment utilization. Coordinate communication between drivers, supervisors, and customers to ensure timely and efficient service delivery. Maintain up-to-date operational data and prepare reports to support decision-making. Track and follow up on equipment maintenance, inspections, and service records. Support onboarding and orientation of new operations staff by preparing documentation and coordinating training schedules.

Scheduling & Dispatch Coordination

Assist the dispatch team with route planning, driver coordination, and adjustments to daily schedules. Monitor route completion and proactively identify and communicate service delays or changes. Ensure that customer requests and service updates are logged and communicated accurately.

Invoicing & Billing

Verify billing data and ensure accuracy of all invoices by cross-referencing service records, route logs, and customer agreements. Address customer billing inquiries and process corrections promptly. Track outstanding receivables and coordinate with the finance department as needed.

Compliance & Reporting

Support the preparation and submission of compliance documents, permits, and operational reports. Maintain organized records for audits, inspections, and internal reviews. Ensure adherence to company policies, safety procedures, and regulatory requirements.

Administrative Coordination

Prepare, edit, and format reports, internal communications, and Standard Operating Procedures (SOPs). Manage office communications, filing systems, and data organization. Provide general administrative support to the broader operations team as required.

Qualifications

Minimum 3 years of experience in an administrative, operations, or office coordination role; experience in waste management, transportation, or logistics is considered a strong asset. Post-secondary education in Business Administration, Logistics, or a related discipline preferred. Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with routing, fleet management, TRUX, or ERP systems is an advantage. Exceptional organizational and time management skills with strong attention to detail. Excellent verbal and written communication abilities and strong interpersonal skills. Demonstrated ability to multi-task and prioritize effectively in a dynamic, fast-paced environment. Knowledge of infrastructure or operational systems is an asset.
This is more than a job - it's your opportunity to be part of something bigger. At E360S, we're setting new standards, transforming communities, and advancing the industry with every step forward. Bring your expertise, your curiosity, and your drive. Let's build a sustainable future we can all be proud of. Apply today and discover what's possible when purpose meets progress.

Due to the high volume of resumes we will only be contacting candidates that best meet the needs of the business. Thank you for your interest in E360S.

The above statements are intended to describe the general nature and level of work being performed by people assigned in this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by law.

#INDH

Job Types: Full-time, Permanent

Benefits:

Company events Dental care Extended health care Life insurance On-site parking Paid time off RRSP match Vision care
Ability to commute/relocate:

Timmins, ON (P0N): reliably commute or plan to relocate before starting work (required)
Experience:

Administrative: 2 years (required) Operations: 2 years (preferred)
Work Location: In person