Job Description

Job Requisition Id: 171318
Business Function: Legal
Primary City: Ottawa
Other Location(s): Opportunity for partial hybrid work
Province: Ontario
Employment Type: Full-Time
Employment Status: Permanent
Language Requirement: Bilingual Imperative (BBBB)
Employee Class and Level: CPMGB01
Number of Vacancies 1
Job Closing Date (MM/DD/YYYY): 09/04/2023

All qualified candidates will be considered however preference will be given to Indigenous people (First Nations, Metis or Inuit) or persons with a disability. This is a special measure employment equity initiative and candidates from this group who wish to qualify for preferential consideration must self-identify.



Responsible for assisting Manager Legal Operations and Senior Managing Counsel with efficient administration of their offices with all legal matters; monitors files during Counsel\'s absence; processes highly confidential work and seeks additional information where necessary; prepares and drafts various legal documents and correspondence; summarizes files and decisions; maintains liaison with various departments within the Corporation and law firms across Canada; participates in meetings; conducts research by examining specific areas of law; gathers data and develops and maintains various reports; undertakes special projects; assists Counsel as needed.

Job Responsibilities

Below are the main job requirements and responsibilities for Officer, Paralegal and Law Office Management.

1. Administers and coordinates all legal matters that have been assigned to the Paralegal including; when applicable; participating in meetings and ensuring follow-ups on required items are done, provides client groups with required documentation, responds to all requests for information in a timely manner either via telephone or correspondence, verifies information in legal matter supporting documents and, under the supervision of Manager Legal Operations or Counsel, drafts a variety of documents, takes on special assignments/projects and assists as needed.

2. Maintains familiarity with all legal matters requiring negotiation, legal analysis, review, recommendations and/or approval in order to assist Manager Legal Operations or Counsel and to answer inquiries with utmost discretion from various sources (e.g. Canada Post personnel, external counsel, external parties and opposing counsel) and brings attention to Manager Legal Operations or Counsel any urgent requests for information and situations that could embarrass or expose Canada Post to criticism, if not handled in a prompt, discrete and tactful manner.

3. Gathers, analyzes, synthesizes and provides recommendations to the Counsel on legal and factual information to assist in the preparation of legal documents for use in corporate/commercial matters, as well to participate in the decisions concerning procedures relative to all legal matters.

Job Responsibilities (continued)

4. Communicates with the various legal services (clerks, court reporters, etc.) to ensure that everything is ready for Counsel when in charge of a matter that is under negotiation, being researched and/or going to arbitration, trial, discovery, etc. and as requested, contacts external Counsels to provide them with necessary documentation and information.

5. Develops and implements internal schedules to ensure the receipt of appropriate documentation from external counsel is recorded and, inputs and ensures the accuracy of information related to specific matters into an electronic information management system.

6. Records and tracks time expenditures using an electronic time tracking system, which is reviewed by management and, monitors requisitions, utilization and costs of external counsel and assists Manager Legal Operations and Counsel in controlling expenditures.

7. Provides administrative services (eg. invoicing, time and leave, library management, etc.) to Senior Managing Counsel, and Legal Affairs as required.

Qualifications

Education

• Completed post-secondary, preferably in a related field OR a combination of equivalent professional experience and training.

Experience

• 1 to 3 years\' of relevant functional experience.

Other Candidate Requirements

• Proficient computer skills and competent with Microsoft Office programs

• Strong communication, analytical, and customer service skills

Other Information

Safety Sensitive Positions
This position may be considered a Safety Sensitive position and has additional requirements under Canada Post\'s Substance Use Policy.

Employment Equity

Canada Post will represent Canada\'s diversity and provide a safe and welcoming workplace that embraces and celebrates our differences. We are committed to employment equity and encourage applications from women, Indigenous People, persons with disabilities and visible minorities.

Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.

Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.

Accommodation

Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated. All information received in relation to accommodation will be kept confidential.

Important Message
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.

Our signature behaviours

Make the call - We\'re empowered to make decisions, respectfully challenge the status quo, and support others to do the same.
Know the destination- We understand Canada Post\'s strategy and goals and how we contribute to them, and we move forward with open minds when exploring new approaches. Deliver for others - We take pride in doing our personal best, demonstrate care for others, and support and encourage them to reach their potential.
Ignite our pride- We play a role in making Canada stronger by celebrating who we are, the communities we service, and issues that matter.

Our values
Our Values have three dimensions: \xe2\x80\x9cWe matter as individuals, We matter to one another, We matter to our country\xe2\x80\x9d
TRUST
I earn the trust placed in me every day, and I trust that my safety and well-being are everyone\'s top priority.
We do our best work when we trust each other.
We value the trust Canadians have in us, and understand it is earned with every decision and interaction.
RESPECT
I understand respect is the foundation of a successful workplace.
We respect each other as colleagues and treat each other as we would like to be treated.
We respect our country and the communities we serve, and understand we have a responsibility to be a positive force for change.
DELIVER
I challenge myself to safely deliver every day because what I do matters.
We are a network of people, united by what we accomplish and deliver together.
Delivering a stronger Canada for Canadians is at the heart of what we do

Canada Post