Job Description

About Staffing is an Alberta-based recruitment company that connects jobseekers to employers across Canada. Established in 1996, About Staffing is a proud BBB Accredited business.
We have partnered with a local landscaping company to support them in the recruitment process to find their next hire; Office/Operations Coordinator.
Job ID: 42668
Job Type: Direct Hire
Category: Administration
Location: Calgary, Alberta
Our local client is looking to hire an Office & Operations Coordinator for their well-established landscaping business, based in SE Calgary.
The ideal candidate will demonstrate strong critical thinking skills and thrive in a collaborative environment that values open communication and being part of a team that is driven, quick thinking and effective trouble shooters.
Operating in a fast-paced and dynamic industry, this individual must excel in multitasking, adaptability and remaining organized with unwavering attention to detail.
Duties and Responsibilities:
The key job functions are:

• Maintain accurate employee files and documentation.
• Complete daily crew sheets, work orders, and financial reports.
• Manage incident reports and ensure proper filing.
• Handle customer inquiries, providing timely, professional responses and coordinating with property managers.
• Perform clerical tasks (answering calls, filing, emails, document preparation).
• Update and maintain online files, contracts, customer database, binders, and site maps.
• Monitor and order office supplies.
• Schedule appointments and enter customer information.
• Schedule and document site inspections.
• Manage snow day onboarding, staff availability, and snow logistics.
• Oversee de-icer bins and signage.
• Maintain corporate vehicle records (keys, insurance, registration, maintenance).
• Facilitate communication between field teams, office staff, and corporate teams via Slack and other tools.
• Track employee hours, retainers, and labour costs for payroll and billing.
• Process invoices for services.
• Assist with budget tracking, financial reporting, and expense management.

Experience:

• 2+ years of Administrative expeirence required.
• Previous experience in service-based organizations considered a strong asset.

Skills:

• Excellent prioritization and time management
• Strong communication (written and verbal)
• Ability to work well in fast-paced environments
• Independent and can work with minimal supervision
• Attention to detail and accuracy

Base Salary: $50,000 - 55,000

• Salary based on experience
• Full benefits package included (following probationary period)

Work Hours:

• 40 hours per week
• Monday - Friday

Remote Work:

• This position is not remote and required to be on-site.

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

About Staffing recruiters are Alberta's experts in connecting candidates with administration jobs. We focus on temporary, direct hire (permanent) and temporary-to-direct hire placements in the corporate and industrial fields.
The About Staffing team would like to thank everyone who applies. Please note we are only contacting applicants who meet the employer's needs of the positions we are actively working on.
We are constantly posting administration jobs so check back with us regularly.
For FAQs, stop by our .
Please reference Job ID: 42668 in your application.
About Staffing is an Alberta-based employment and recruitment agency that offers flexible staffing solutions for all businesses across any industry and position level.

Skills Required