Job Description

Job Summary

We're looking for an AWESOME Office Manager to join our growing team. Is that YOU?

This is a FT position, working out of our Kanata office. We require someone with very strong bookkeeping skills who is able to work independently and manage the day-to-day administrative functions of our company. This position is covering an 18-month maternity leave, with an expectation that employment will continue at the end of this term.

Duties

Provide administrative and logistical support to the Accounting Manager and President of the Company, including answering emails and phone calls, monthly/daily invoicing and A/R, entering and running customer payments, keeping track of vendor bills and payments, filing, keeping laptops and technology updated, and maintaining adequate office supplies Support timely completion of client bookkeeping, under the direction of the Not-For-Profit Team Lead Ensure the administrative efficiency and continuity of the business, while taking care of any client needs and concerns Coordinate, prepare, edit and proofread documents such as correspondence, presentations, marketing materials, and reports Create content with the social media team using ChatGPT, Canva, CapCut and SketchWow to create multimedia designs for our various social media pages, and manage a monthly planning calendar for posts Manage the company website through Wordpress Carry out additional projects as needed, such as: management of annual Letters of Engagement, marketing campaigns and business development projects

Attributes of a "Perfect Fit"

College Diploma in Business Accounting, and/or Business Administration Very strong accounting knowledge (3+ years experience) Exceptional communication skills in English Enjoys a fast-paced and changing work environment, using good judgement and common sense Ability to develop and maintain great relationships with clients Ability to effectively plan, organize and control work Comfortable functioning with a high degree of autonomy over work Finely-tuned time management and organization skills Loyalty and the ability to "think like an owner" Attention to detail Great attitude and plays well with others Very strong Quickbooks and Excel skills

Nice To Have but Can be Taught

Experience working in an accounting/bookkeeping firm, or in a multi-client environment Experience using Canva, Wordpress, ChatGPT, CapCut, SketchWow and Facebook Business Suite Knowledge of special requirements applying to bookkeeping for Not for Profit organizations

Good To Know

Overtime (over 44 hours/week) is very rare, even during tax season Flexible hours - we're big supporters of having a life outside of work Company-paid benefits, training and bonuses available We're a fun group to work with You don't have to know everything - we're an incredible group of smart, supportive women who help each other and our clients to be successful in what we do

Salary Info

Base pay $28-$32 per hour, depending on experience
This position offers an opportunity to contribute significantly to the efficiency of our organization while developing your leadership skills within a dynamic team.

Job Type: Full-time

Pay: $28.00-$32.00 per hour

Expected hours: 37.5 - 40.0 per week

Benefits:

Casual dress Company events Dental care Disability insurance Extended health care Flexible schedule Life insurance On-site parking Paid time off Tuition reimbursement Vision care
Application question(s):

How many years experience do you have working with Quickbooks?
Work Location: In person