Job Description

Office Manager (Financial Focus)

Landscaping & Construction Company

Location:

Greely, Ottawa, ON

Employment Type:

Full-Time

Wage:

$27-$32 per hour (based on experience)

About the Role

We are an established landscaping and construction company based in Greely, Ottawa, seeking a highly organized and financially driven Office Manager to oversee daily administrative and financial operations.

The ideal candidate is an independent thinker and strong problem solver with excellent business sense, a solid financial background, and experience in the landscaping and/or construction industry. This role requires initiative, attention to detail, and the ability to think proactively and strategically. You will play a key role in keeping our operations efficient, organized, and financially accurate.

Key Responsibilities

Office & Administrative Management

Collect, review, and log daily paperwork submitted by crew foremen, including:
Time sheets, Production sheets, Vehicle and equipment inspection reports

Ensure all documentation is accurately completed, organized, and filed Answer and manage phone calls and emails professionally Book sales call appointments and coordinate service work Manage customer communication and expectations Maintain a clean, organized, and professional workspace Order and manage office supplies (paper, ink, folders, envelopes, etc.)

Financial & Accounting Duties

Generate invoices from production sheets for review Maintain up-to-date pricing lists (delivery rates, equipment rentals, service rates, etc.) Prepare completed time sheets for payroll processing Track expenses by job using receipts submitted by foremen Initiate and track production for monthly invoicing, including progress draw documentation Run monthly financial reports, including: Revenue by stream Accounts Receivable (A/R) Accounts Payable (A/P)

Must be proficient in QuickBooks

and able to maximize its reporting and tracking capabilities

Human Resources & Recruiting

Manage job postings and oversee the recruiting process Coordinate interviews and onboarding for new employees Collect employee documentation and information Issue uniforms and assist with onboarding logistics Maintain up-to-date records of employee certifications and credentials

Operations & Continuous Improvement

Propose and develop systems, methods, and procedures to improve internal efficiency Assist with research and data collection related to operations, costs, and performance Support management with reporting and process improvements

Qualifications & Skills

Proven experience in office management, administration, or bookkeeping Strong financial background; construction or landscaping experience is a

major asset

Proficient in

QuickBooks

Excellent organizational and multitasking skills Strong attention to detail and accuracy Proactive, self-motivated, and solution-oriented Professional communication skills (written and verbal) Ability to work independently and manage competing priorities

What We Offer

Competitive hourly wage ($27-$32/hour) Full-time, stable, year-round position Opportunity to play a key role in an established and growing company Hands-on involvement in business operations and decision-making Supportive, team-oriented work environment
Please submit resumes to

josh@growgreen.ca

Job Type: Full-time

Pay: $27.00-$32.00 per hour

Expected hours: 40 per week

Benefits:

Company events Extended health care On-site parking
Ability to commute/relocate:

Greely, ON K4P 1A2: reliably commute or plan to relocate before starting work (required)
Experience:

Office management: 4 years (required)
Language:

English (required)
Work Location: In person