Job Description

Key Responsibilities

Serve as the main contact for internal and external communications, addressing requests efficiently. Foster a positive and inclusive office environment to support employee productivity. Lead the planning and execution of office events, meetings, and conferences. Manage office budgets, track expenses, prepare reports, and drive cost savings. Enforce office policies with a focus on compliance and efficiency. Build and maintain vendor relationships, negotiate contracts, and resolve issues promptly. Keep the office space organized and well-maintained, including supplies, decor, and systems. Organize and maintain accurate office records, ensuring accessibility. Identify inefficiencies and recommend improvements to enhance office operations. Oversee front desk operations, including guest reception, phone management, mail sorting, and workspace organization. Manage ordering processes for office, kitchen, marketing, and cleaning supplies. Lead office projects (e.g., renovations, tech upgrades) from start to finish, ensuring timely and budget-conscious delivery. Proactively identify and resolve risks, keeping stakeholders updated. Manage office security systems and building standards with accountability. Co-Chair the Joint Health & Safety Committee, driving safety compliance. Provide executive and team support, managing schedules and handling sensitive tasks discreetly. Reconcile financial documents, invoices, and expense reports. Handle ad-hoc projects with urgency and precision. Model a "can-do" attitude, promoting a culture of ownership and accountability.

Job Requirements:

Education & Experience:

Post-secondary education with 5-7 years of experience as an Office Manager in a professional services environment. Experience managing multiple priorities for different professionals. Familiarity with handling confidential information. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe, and Visio. Strong skills in calendar and email management. Previous experience with office equipment (copiers, fax machines, etc.). Expertise in travel logistics, scheduling, meeting management, and client relations.

Key Skills:

Strong written and verbal communication. High integrity, discretion, and confidentiality. Excellent listening and responsive skills. High attention to detail and accuracy. Ability to work independently and exercise good judgment. Calm and focused under pressure. Proactive, goal-oriented, and self-motivated. Exceptional organizational and time-management skills, able to manage competing deadlines. Flexible and adaptable, with a focus on overall office success. Excellent communication; knowledge of additional languages is a plus. Actively champions diversity and inclusion.
Job Type: Full-time

Benefits:

Dental care Extended health care Paid time off RRSP match
Work Location: In person