Job Description

Office Manager / Administrator

The Seed Company

Location: 88 King's Road, St. John's, NL

Job Type: Full-time

About The Seed Company

The Seed Company is a trusted, community-focused gardening and seed business offering a full range of seeds, plants, gardening supplies, and related products. We are committed to quality, organization, and strong customer and vendor relationships, and we value teamwork and accountability across all areas of the business.

Position Overview

The Office Manager / Administrator is responsible for ensuring the smooth and efficient operation of the office and administrative functions. This role supports store operations, management, and staff through organization, communication, record-keeping, and coordination of daily administrative activities.

Key Responsibilities

Office & Administrative Operations

Oversee daily office operations and maintain organized administrative systems Manage filing systems, records, and documentation (digital and physical) Ensure office procedures and workflows are followed and kept up to date
Communication & Coordination

Serve as a point of contact for internal staff, vendors, and external partners Handle phone calls, emails, and correspondence in a professional manner Coordinate scheduling, meetings, and administrative timelines
Financial & Data Support

Assist with invoicing, purchase orders, expense tracking, and basic bookkeeping support Maintain accurate records related to inventory, suppliers, and administrative reporting Support management with data entry, reports, and documentation as required
Compliance & Organization

Ensure office practices align with company policies and procedures Assist with maintaining compliance-related records and documentation Identify opportunities to improve administrative efficiency and organization

Skills & Qualifications

Previous experience in an office management or administrative role. Experience with office hardware, including barcode printers and label or paper printers. Excellent written and verbal communication skills. Proficient in Microsoft Office, Google Workspace, Shopify (online & POS), Lightspeed, and CRM systems. High attention to detail and accuracy. Ability to work independently and as part of a team. Experience with ShipTime, ShipStation or similar shipping applications is an asset.

Work Environment & Culture

The Seed Company promotes a respectful, organized, and collaborative work environment. We value reliability, clear communication, and proactive problem-solving, and we support employees who take pride in keeping operations running smoothly behind the scenes.

Why Work With Us

Be part of a trusted, community-focused business with a strong reputation and loyal customer base Work in a stable, well-organized environment with a supportive team Contribute to the efficiency and success of a well-established local company

How to Apply

Please submit your resume and a brief cover letter to gazeseedco@gmail.com

Job Types: Full-time, Permanent

Pay: $20.00-$30.00 per hour

Expected hours: 40 per week

Benefits:

Extended health care Life insurance Paid time off
Work Location: In person