Job Description

An Air Liquide Healthcare company, subsidiary of the Air Liquide group, Seppic has been designing, manufacturing, and marketing unique ingredients for over 75 years. These ingredients are used by consumers, patients, and professionals.

Worldwide, a vast team of talented women and men serve customers for health, well-being, and beauty of all. At Seppic, our vision is to help everyone enjoy a healthy life in a healthy environment.

How will you CONTRIBUTE and GROW?

A world leader in gases, technologies and services for Industry and Health, Air Liquide is present in 78 countries with approximately 64,500 employees and serves more than 3.8 million customers and patients. Oxygen, nitrogen and hydrogen are essential small molecules for life, matter and energy. They embody Air Liquide\xe2\x80\x99s scientific territory and have been at the core of the company\xe2\x80\x99s activities since its creation in 1902. Air Liquide\xe2\x80\x99s ambition is to be a leader in its industry, deliver long term performance and contribute to sustainability - with a strong commitment to climate change and energy transition at the heart of its strategy.
A subsidiary of Air Liquide, Seppic has been developing, manufacturing and marketing a wide range of innovative ingredients for cosmetic, pharmaceutical, nutraceutical and veterinary products for over 75 years. Seppic combines multiple expertises in the fields of polymers, surfactants and emulsion technologies, active ingredients, biology, immunology, formulation, green chemistry, extraction and biotechnologies. Combining the dynamism of an international company on a human scale with the solidity of a large group, Seppic forms a team of nearly 800 talented men and women around the world who are passionate about what they do every day, serving their customers and the health, well-being and beauty of all. www.seppic.com
The Polykon Manufacturing site, opened in 2020, is located near Richmond, Virginia, USA. The plant specializes in producing ingredients for cosmetic and pharmaceutical products. It has enhanced our proximity to our North American customers and increased our manufacturing capabilities worldwide.
Its overall concept was designed to incorporate the highest levels of manufacturing quality for cosmetic and pharmaceutical ingredients. All of the Good Manufacturing Practices (GMP) are integrated at the product flow level as well as at the individual flow level. The units, all outfitted with a self-cleaning system, are fully automated for consistent and easily traceable quality.
The plant has been designed with a minimal-waste or emission objective. The best available techniques were used to reduce waste and emissions to a strict minimum at their origin. The principles of recycling have been systematically adopted and final discharge treatment systems have been installed at the vent and waste-water levels to ensure there is minimal impact on the environment.
The facility has obtained ISO 9001:2015, EFfCI and RSPO certification

Admin Duties

Maintains integrity, confidentiality, accurate files, records, and tracking of documentation.

Supports and assists with federal and state compliance reports, projects, audits, communications and employee engagement.

Provides administrative support for all departments as needed.

Manage employee attendance program.

Serve on Quality audit team.

Create PR\xe2\x80\x99s for purchases related to employee engagement.

Distribute mail.

Coordinate employee business meetings, town hall events.

Work with vendors for quarterly events, meal planning, holiday activities, special celebrations and other events.

Reports

Attendance Reports

Hours Report for (Finance)

Weekly Headcount Report

NJ Quarterly Disability Report - to Finance for processing

Cost Center Count Report for Finance

Weekly HRA report to Finance team

Month end reporting to Seppic HR

Year end reporting to Seppic HR

HR Liaison

Onboarding of new employees

Assist with HR communications

Data entry of employee benefit enrollments

Manage monthly report for corporate HR

Serve as champion for corporate initiatives and activities

Assist with payroll & benefits inquiries

Partner with HR to update and maintain office policies as necessary

Coordinate with IT department on office equipment as needed

Assist with invoice/PO processing

Work with Plant Manager on office planning for new hires

Employee Engagement

Birthday, anniversary, sympathy recognition

Plan in-house or off-site activities, such as parties, celebrations and conferences

Manage employee recognition activities

Manage media communications & announcements on monitors

Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.



Are you a MATCH?

Previous experience as an Office Manager, Front Office Manager or Administrative Assistant

Knowledge of Office Administrator responsibilities, systems and procedures

Proficiency in MS Office (MS Excel and MS Outlook, in particular)

Time management skills and ability to multi-task and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills in a fast-paced environment

A creative mind with an ability to suggest improvements

High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

Air Liquide