Job Description

OFFICE MANAGER - Full Time

Quantum Industrial Solutions (QIS)

- Prince George, BC

40 hours/week | On-site | Permanent

Quantum Industrial Solutions is a fast-growing infrastructure rehabilitation contractor specializing in industrial coatings, SIPP linings, and trenchless technologies across Western Canada. We are looking for a

full-time Office Manager

who can take charge of the office, create order, and support operational excellence as we scale.

This is not a receptionist job.
This is a

high-responsibility operational role

for a person who thrives in a fast-paced environment and can keep a busy construction office running smoothly end-to-end.

What You'll Own

You are the central command point for the office. Your responsibilities include:

Office Operations

Run the front office: phones, email inboxes, scheduling, meeting coordination. Organize travel, hotels, flights, and logistics for crews and management. Oversee all incoming and outgoing mail, shipments, equipment deliveries. Maintain a clean, organized, well-run office environment.

Administrative & Operational Support

Support project managers with documents, formatting, printing, and data input. Prepare and track POs, packing slips, supplier forms, safety documents (as needed). Manage order confirmations and vendor communications. Coordinate onboarding paperwork and training scheduling for new staff.

Communication & Coordination

Ensure timely, professional communication internally and with clients and suppliers. Route quote requests, information inquiries, and scheduling updates to the right people. Maintain visibility on all active office tasks and ensure nothing slips through the cracks.

Process & Systems

Maintain organized digital files using SharePoint and Teams. Improve office systems, workflows, and administrative efficiency. Monitor and enforce office standards, policies, and documentation requirements.

What You Bring

The right candidate brings structure, discipline, and confidence.

Required

Proven experience in

office management or administration

(construction, industrial services, or trades environment strongly preferred).

Strong email, phone, and written communication skills. High level of organization and ability to manage competing priorities. Confidence and professionalism dealing with employees, clients, and vendors. Microsoft 365 proficiency (Outlook, Teams, SharePoint, Word, Excel). AI integration into systems, process Ability to work independently, take ownership, and keep the office running without constant direction.

Preferred

Experience supporting field crews or project managers. Familiarity with purchase orders, project files, safety documentation, or job-costing support. Exposure to AR/AP or basic bookkeeping (not required, but an asset).

Who You Are

Assertive, not passive. Detail-oriented and highly dependable. Capable of managing a steady workflow without being overwhelmed. Takes initiative to identify and fix inefficiencies. Enjoys building structure in a growing company. Thrives in a role where the office feels "yours."

What We Offer

Competitive salary:

$58,000-$78,000 per year

(depending on experience). Benefits program. A stable, long-term position in a company that is expanding across Western Canada. A leadership team that values excellence, organization, and accountability. Opportunities for growth as QIS scales into a national infrastructure company.

How to Apply

Send your resume and a brief introduction to:

resume@qisbc.ca

Subject line:

Office Manager Application - [Your Name]

Job Types: Full-time, Permanent

Pay: $30.15-$40.00 per hour

Expected hours: 38 - 50 per week

Benefits:

Dental care Extended health care Paid time off Vision care
Work Location: In person